CHAPTER 303

An Act to provide for the printing, publication and distribution of cer-
tain publications by certain State agencies; and to this end to repeal
§§ 42-58, 42-54 and 42-55 of the Code of Virginia, and amendments
thereof relating to furnishing copies of publications to the State
Librarian, and penalty for violation; to provide for furnishing copies
of publications to the State Library, the publication of a catalog,
the duties of the Department of Purchases and Supply in connection
with publications, the maintenance of records concerning the costs
of publications and revenues therefrom; the provision of information
concerning publications; to define terms, and to provide for other
matters in connection with the foregoing. .

[S 192]

Approved March 31, 1964

Be it enacted by the General Assembly of Virginia:
1. That §§ 42-58, 42-54 and 42-55 and amendments thereof, of the Code
of Virginia are repealed.
2. § 1. As used in this section, ‘‘agency” includes every agency, de-
partment, division, institution or other branch of the State government.
“Publication” includes all unrestricted publications of whatever kind
which are printed or reproduced in any way, published or issued by an
agency of the State in full or in part at State expense.

Every agency shall furnish two copies of each of its publica-
tions at the time of issue to the Virginia State Library and shall deliver
one copy to the Department of Purchases and Supply at the same time.

§ 3. The State Librarian may require any agency to deliver to the
State Library not exceeding one hundred additional copies of any pub-
lication delivered to him under § 2 of this act.

§ 4. When the Department of Purchases and Supply receives pub-
lications from an agency it shall review the same and furnish such agency
with suggestions concerning the most economical methods of printing,
binding and mailing publications.

§ 5. Every agency shall maintain such records of the cost of print-
ing and distributing publications, and the revenue therefrom, as are
necessary to disclose the actual cost of such publication and mailing and
the revenue received therefrom. In addition to other expenses, there
shall be included in the cost of publication the cost of purchased mate-
rials, staff time and the expenses involved in printing and mailing any
such publication.

§ 6. Whenever an agency is preparing the information required by
the Governor in connection with his duties under chapter 6 of Title 2
of the Code of Virginia, such agency shall submit with its other fiscal
information a list of its publications together with their purpose, the type
of organizations or individuals to whom distribution is made, how many
are distributed annually if the publication is an irregular one, how many
are distributed per issue if the publication is a periodical, the proportion
of each publication printed which is sold, the estimated cost of printing
and mailing such publications, and information showing in detail why
any new periodical publication proposed in the ensuing biennium and
costing twenty-five hundred dollars per year or more is necessary or
desirable.

§ 7. On and after the effective date of this act, the State Librar-
ian shall prepare, publish and make available a catalog of publications
printed by State agencies. Such catalog shall be issued annually and
each publication shall be indexed by subject, author and issuing agency.
The date of publication of each listed publication shall be noted in the
catalog together with information showing, in appropriate cases, that
library copies only are available. To the extent such information is
available, the catalog shall set forth the price charged, if any, of each
publication and how and where the same may be obtained.

§ 8. The catalog shall be made available without cost to persons
indicating a continuing interest in such catalog. Copies sent out of State
shall be on an exchange basis or at a price sufficient to equal the unit
cost of printing and mailing; complimentary copies may be made avail-
able by the State Librarian.