CHAPTER 124

AN ACT to amend and reenact §§ 2-1, 2-160, 2-160.1, 2-162, 2-211 through
2-213, 2-215 through 2-217, 2-218.1, 2-219, 2-220, 2-221 as amended,
2-222 through 2-227, 2-228 as amended, 2-229, 2-280, 2-282 as
amended, 2-288 through 2-235, 2-286 as amended, 2-237, 2-288, 2-289.1,
2-240 as amended, 2-242, 2-248, 2-244 as amended, 2-245, 2-246 as
amended, 2-247 as amended, 2-249 through 2-255, 2-257, 2-258, 2-259.2
as amended, 2-260, 2-262 as amended, 2-263, 2-265 through 2-268,
53-68, 53-69 and 58-78 of the Code of Virginia, relating to purchase
and printing generally, so as to create the Department of Purchases
and Supply and prescribe its powers and duties. So

[ ]

Approved February 27, 1958

Be it enacted by the General Assembly of Virginia:

1. That §§ 2-1, 2-160, 2-160.1, 2-162, 2-211 through’? 2-218, 2-215 through
2-217, 2-218.1, 2-219, 2-220, 2-221 as amended, 2-222 through 2-227,
2-228 as amended, 2-229, 2-230, 2-232 as amended, 2-233 through 2-235,
2-236 as amended, 2-237, 2-238, 2-239.1, 2-240 as amended, 2-242, 2-243,
2-244 as amended, 2-245, 2-246 as amended, 2-247 as amended, 2-249
through 2-255, 2-257, 2-258, 2-259.2 as amended, 2-260, 2-262 as amended,
2-263, 2-265 through 2-268, 53-68, 53-69 and 53-78 of the Code of Virginia
be amended and reenacted as follows:

§ 2-1. There shall be, in addition to such others as may be established
by law, the following administrative departments and divisions of the
State Government:

(1) Department of Accounts *.

(2) Department of Agriculture and Immigration.
(3) Department of Alcoholic Beverage Control.
(4) Department of Conservation and Development.
(5) Department of Corporations.

(6) Department of Education.

(7) Department of Health.

(8) Department of Highways.

(9) Department of Labor and Industry.

(10) Department of Law.

(11) Department of Mental Hygiene and Hospitals.

(12) Department of Military Affairs.

(13) Department of Professional and Occupational Registration.

(14) Department of State Police.

(15) Department of Taxation.

(16) Department of the Treasury.

(17) Department of Welfare and Institutions.

(18) Department of Workmen’s Compensation.

(19) Division of Motor Vehicles.

(20) Department of Purchases and Supply.

§ 2-160. The Director of the Department of Accounts * shall be
known as the Comptroller. He shall be appointed by the Governor, sub-
ject to confirmation by the General Assembly if in session when such ap-
pointment is made, and if not in session, then at its next succeeding session.
He shall hold office at the pleasure of the Governor for a term coincident
with that of the Governor making the appointment, or until his successor
shall be appointed and qualified.

§ 2-160.1. The * Department of Accounts and * Purchases and the
office of the Director thereof, * heretofore existing, are hereby abolished
and all the powers and duties heretofore conferred or imposed upon
said * Department and * the Director are hereby transferred to and shall
hereafter be exercised by the Comptroller and the Department of Ac-
counts *. Whenever the words “Division of Accounts and Control” or
words of like import appear in this Code they shall be construed to mean
and refer to the Department of Accounts. Wherever the words “Director
of the Division of Accounts and Control” or words of like import appear in
this Code they shall be construed to mean and refer to the Comptroller.

§ 2-162. In the Department of Accounts * the Comptroller shall
maintain a complete system of general accounting to comprehend the
financial transactions of every State department, division, officer, board,
commission, institution or other agency owned or controlled by the State,
whether at the seat of government or not. All transactions in public funds
shall clear through the Comptroller’s office.

§ 2-211. * The Department of Purchases and Supply, shall be under
the supervision and control of a Director appointed by the Governor,
subject to confirmation by the General Assembly if in session when such
appointment is made, and if not in session, then at its next succeeding
session. The Director shall hold his office at.the pleasure of the Governor
for a term coincident with that of each Governor making the appoint-
ment or until his successor shall be appointed and qualified. Vacancies
shall be filled in the same manner as original appointments are made.
The Director shall be a person experienced in large scale buying.

§ 2-212. Subject to the provisions of Chapter 9 of this title, the *
Director of the Department of Purchases and Supply may employ such
assistants and other persons as may be necessary to enable him to dis-
charge his duties *, and may fix their compensation, but the compensation
shall not exceed that authorized in the biennial appropriation act or
other Act of Assembly. The officer or individual in charge of the public
printing shall be a practical printer and acquainted with the details
of the printing business.

§ 2-213. Neither the * Director of the Department of Purchases and
Supply, nor any assistant or employee of his, shall be financially inter-
ested, or have any personal beneficial interest, either directly or indirectly,
in any contract for printing, binding, ruling, advertising, lithographing,
engraving, and so forth, let out by him, in any contract for paper or
stationery purchased for the use of the State, in any profits arising
therefrom, in the purchase of any materials, equipment or supplies under
this chapter, or in any firm, corporation, partnership or association
furnishing any such services, materials, equipment and supplies; nor
shall * such Director, assistant or employee accept or receive, directly
or indirectly, from any person, firm or corporation to whom any contract
may be awarded, or from whom any purchase may be made, by rebate,
gift, or otherwise, any money or other thing of value whatsoever, or any
promise, obligation or contract for future reward or compensation.

§ 2-215. Except as otherwise provided in § 2-224 all moneys collected
by the * Director of the Department of Purchases and Supply shall be *
paid promptly into the State Treasury and reported to the State Comp-
troller for appropriate credit in the accounts of his office.

§ 2-216. The * Director of the Department of Purchases and Supply
shall maintain such system of accounting as shall be devised and in-
stalled by the Auditor of Public Accounts.
In connection with sales of Acts of Assembly or any other State docu-
ment, a record shall be kept showing date of purchase, name of purchaser,
documents purchased, and amount received; and in each instance a receipt
shall be given to the purchaser and the purchase price shall be received
before delivery of any volume or volumes.

The * Director of the Department of Purchases and Supply shall be
required to establish and maintain such records as to show at all times
the number of Virginia Reports, Acts of Assembly, and other documents,
in his custody; and he shall be required to report to the Director of the
Division of the Budget within thirty days after the close of each fiscal
year the number of volumes of each class in his custody.

§ 2-217. All proceedings, records, contracts and orders of the * Direc-
tor of the Department of Purchases and Supply shall be public records,
open to the inspection of any citizen, or any interested person, firm or
corporation, at all reasonable hours.

§ 2-218.1. The * Director shall cause to be made an annual report of
the * Department of Purchases and * Supply setting forth the operation of
the * Department and giving any information with reference thereto as he
shall deem proper. The report shall show the dollar volume of purchases
made, the total cost of public printing and the inventory of paper stocks
and State publications on hand as of the close of the fiscal year.

§ 2-219. The public printing and binding for the Commonwealth shall
be under the supervision and control of the * Director of the Department
of Purchases and Supply, whose duties shall be as prescribed by law. He
shal) be held responsible for the proper mechanical execution of the State
printing.

§ 2-220. The * Director of the Department of Purchases and Supply
shall have done all the printing, binding, ruling, lithographing, and engrav-
ing required by any department, division, institution, officer or agency of
the State, and authorized by law to be done, or required in the execution
of any law, and the work shall be executed upon competitive bids if
practicable. Awards shall be made to the lowest responsible bidder, having
due regard to the facilities and experience possessed by such bidders;
provided, however, whenever the Director has reason to believe that the low
bid is not the best price, he shall have the authority to enter into further
negotiations with the apparent low bidder to the end that the price paid
shall be the best price obtainable.

§ 2-221. The * Director of the Department of Purchases and Supply
shall give notice of the time and place of such bidding either by newspaper
publication or otherwise; he shall provide schedules or blanks stating
clearly and distinctly the kind and character of the work to be done, upon
which bids will be required to be submitted, which bids shall be opened at
a time specified in the presence of such bidders as see fit to attend. He may
let out the work either upon annual contracts or for separate items as the
best interest of the Commonwealth requires, in all cases reserving the
right to reject any and all bids. He shall also fix such time for the delivery
of the work as to him seems reasonable. He may, in his judgment, require
the party undertaking to do the work, or any part of it, to enter into a
written contract, stating distinctly the terms thereof, embracing the prices
to be paid for composition, presswork, folding, stitching, ruling, binding,
and all other items in detail. He shall provide in such contract that the
printing is to be executed in a close and compact form, without unneces-
sary title pages, or useless blank pages. He may in his discretion require
the person or persons making the contract to enter into bond with condition
for the faithful performance and execution thereof; and, in event the
work so contracted for be not completed within the time specified therein,
he shall deduct and retain from such contract price such per centum thereof
for each day or week that such work is delayed, as he deems proper. The
bond required to be given shall be with security approved by the * Director
and a penalty equal to not less than one-third of the contract price for the
work to be done. The form of the bond shall be approved by the Attorney
General. No person shall be accepted as such surety who is directly or
indirectly interested in any contract with the Commonwealth. All such
contracts and bonds shall be made in duplicate. The original bond shall be
pet ts the office of the * Director, and the duplicate furnished the con-
actor.

In arranging for printing of repetitive publications such as catalogues
and bulletins for educational institutions, compilations of statutes relating
to a department, division or bureau of any State agency, etc., the * Director
shall include in his contracts for the printing of such publications pro-
visions for holding or plating standing type for use in subsequent issues
whenever, in his discretion, economy in printing said publications will be
effected. It shall be the responsibility of the agencies of the State to notify
the * Director in all instances in which text matter of a publication to be
printed will be reprinted in subsequent issues as is or with minor changes.

§ 2-222. Any bidder feeling himself aggrieved by an award made by
the * Director may appeal to the Board of Accounts and Purchases, which
shall hear and determine the matters in the appeal; but notice of such
appeal must be given the * Director, in writing, within ten days from the
date of the award appealed from.

§ 2-223. The * Director of the Department of Purchases and Supply
shall purchase, upon competitive bids if practicable, and in such cases
from the lowest responsible bidder, quality and price considered, after
like advertisement as that prescribed in § 2-221, the paper required for
the printing, and binding let out by him, and may purchase the same at
such times and in such quantities as he deems proper, and furnish the
same to the contractors for the printing, binding, and ruling as is needed,
provided however, that nothing herein contained shall prohibit the Director
from letting a contract on printing which shall include the paper to be
furnished by the printing contractor when the best interest of the State
will be served. After * the Director of the Department of Purchases and
Supply has determined and certified the accounts for the purchase of paper
to be correct, the Comptroller shall grant a warrant therefor on the
treasury. All contracts in relation to the paper shall be subject to and
regulated by the provisions of § 2-221 in relation to the contracts for
public printing, and all appeals from decisions of the * Director shall be
heard and determined as are appeals in relation to the public printing
and binding.

§ 2-224. (a) All accounts accruing under the provisions of this
chapter and relating to public printing shall be approved by the * Director
of the Department of Purchases and Supply as correct and according to
contract, if that be a fact, and * the Director shall then certify the account
to the Comptroller to be paid out of the general fund appropriated for the
public printing.

(b) Each department, division, institution, officer or agency shall,
upon statements rendered by the * Director of the Department of Purchases
and Supply, cause to be paid out of the funds appropriated for the mainte-
nance of such department, division, institution, officer or agency into the
State treasury to the credit of the printing fund covering the cost of the
printing, binding, ruling, lithographing, engraving, advertising, wrapping,
mailing, freight, postage, expressage, stationery and other material fur-
nished such department, division, institution, officer or agency. All print-
ing, binding, ruling, lithographing, engraving, wrapping, mailing, freight,
postage and expressage required by or for the General Assembly and
required in the printing, binding and distribution of the Virginia Reports,
annual reports and forms which the Director is required to furnish, for
the payment of which no provision is otherwise made, shall be paid for
out of funds appropriated to the Department of * Purchases and Supply.

(c) In determining the amount to be paid for composition under the
provisions of this chapter, nothing shall be allowed or paid for any unneces-
sary blank page.

§ 2-225. If any department, division, institution, officer or agency of
the State report to the * Director of the Department of Purchases and
Supply any failure in the prompt and satisfactory execution of the print-
ing, binding, ruling, engraving, or lithographing, required by such de-
partment, division, institution, officer or agency, and in any case in which
the * Director is satisfied that the contractor has failed to comply with the
stipulations of his contract, it shall be the duty of the * Director to employ
some other person to do the work, and he shall bring an action upon the
bond of the defaulting contractor for any loss which may be sustained by
the State a consequence of such default as soon as the same can be

ined.

§ 2-226. The *Director of the Department of Purchases and Supply
shall supply all the departments, divisions, institutions, officers and
agencies of the State with such printing, litographing, engraving, ruling,
and binding as may be required by them for the proper conduct of the
business of the State. He shall furnish such printing as may be ordered by
either house of the General Assembly, and shall also cause to be published
in such papers as may be ordered, proclamations and advertisements for
the officers enumerated above. It shall be the duty of such departments,
divisions, institutions, officers and agencies to order all of their printing,
binding, ruling, lithographing, engraving, and advertising upon requisition
* upon such Director, stating clearly and distinctly the description of the
work, the quantity, and the time delivery is desired. The * Director shall

urnish the various departments, divisions, institutions, officers and agen-
cies with the necessary blank requisitions upon which orders for printing
are to be made.

; 2-227. The provisions of this chapter requiring that all public print-
ing, lithographing, engraving and ruling shall be supplied by or through
the * Director shall, unless otherwise ordered by the Governor, not apply
to any printing, lithographing, engraving or ruling embraced in any order
of any State college, university or other institution of higher learning when
such printing, lithographing, engraving or ruling is for such institution
and in the opinion of the * Director constitutes an emergency justifying an
exception under the provisions of this section; but the total amount so
embraced in such exceptions for any one institution shall not exceed one
hundred dollars during any one year.

§ 2-228. The * Director shall cause to be printed two hundred and
fifty copies of every bill, resolution, joint resolution, House document,
Senate document, or other matter ordered to be printed for use of the
Senate or House of Delegates and intended for temporary use. The *
Director shall have authority to increase the number of copies of bills, and
so forth, to be printed, whenever it shall become necessary, to supply the
requirement of the General Assembly and to provide copies required for
sale and distribution under the provisions of §§ 2-229, 2-230, 2-231 of the
Code of Virginia.

In printing any bill, resolution and joint resolution there shall not be
allowed on the first page thereof between the folio line and the heading
or title a space in excess of one-half inch. Reasonable space shall be
allowed between the title of a bill or resolution and the body thereof for
the printing of the name or names of the patron or patrons, and, for the
name of the committee of the House or Senate to which the same is referred.
Spacing between the lines of the title and of the body of the bill or resolu-
tion shall not be in excess of a six point slug. All bills and resolutions
shall be set in ten point type. House and Senate documents shall be set in
ten point type, allowing reasonable space between title and body of the
document and normal spacing between paragraphs, in keeping with recog-
nized practices in the printing. .

However, if for any reason the use of a type face and/or spacing be-
tween lines, different from that herein prescribed, will result in economy
in printing, upon recommendation of the * Director and approval there-
of by the Joint Committee on Printing of the Senate and House of Delegates
such recommended and approved type face and/or spacing between lines
may be used.

§ 2-229. The * Director of the Department of Purchases and Supply
shall furnish to such persons, firms, or corporations as may apply therefor
and pay the fees and costs prescribed in § 2-230 copies of each bill printed
for the House of Delegates and the Senate, the calendar of each house, and
all joint resolutions, not exceeding one copy to any one person, firm, or
corporation.

§ 2-230. For the services rendered under § 2-229 the * Director of
the Department of Purchases and Supply shall charge and collect in ad-
vance a fee of * twenty-five dollars for each session of the General Assembly
from each person, firm or corporation applying therefor; in addition to
each such fee he shall also charge and collect an amount necessary to cover
pe cart of mailing, if such bills, calendars and resolutions are to be sent

y mail.

§ 2-232. The * Director shall cause to be printed, as soon as approved
by the Governor, * not in excess of five thousand copies of the acts and
joint resolutions of the General Assembly. As printing progresses a
sufficient number, approximately seven hundred and fifty copies, shall be
stapled in sections of approximately two hundred pages each for distribu-
tion as advance sheets of the Acts of Assembly and shall be distributed
promptly as follows:

Two copies to each member of the General Assembly ;

Five copies to the clerk of each house;

One copy to each head of a department;

Six copies to the Division of Statutory Research and Drafting;

Six copies to the Attorney General;

One copy to each judge, attorney for the Commonwealth, clerk of a
court of record of this State, and clerk of the council of a city in this
State, and

Five copies to the State Corporation Commission;

The remainer he shall have bound in ordinary half binding, with
the index and tables required by law to be printed with the acts and joint
resolutions of the General Assembly, and as soon as practicable after the
close of each session of the General Assembly, shall deliver

One copy to the Governor;

One copy to each head of department;

Ten copies for the use of the Division of Statutory Research and
Drafting plus the number required for exchange with other states; and he
shall forward by mail, express, or otherwise;

Five copies to each member of the General Assembly ;

Two copies to each judge;

Five copies to the State Corporation Commission;

Six copies to the Attorney General;

One copy to each mayor, clerk of any court, attorney for the Common-
wealth, sheriff, sergeant, treasurer, commissioner of the revenue, * judge
of a county court, judge or justice of a municipal court; board of super-
visors and school board, the Reporter of the Supreme Court of Appeals,
the library of each educational institution in this State that maintains a
library, each public library, each judge and clerk of any court held in this
State under the laws of the United States and each attorney and marshal
in this State holding office under the United States;

Five copies to the State Library;

Five copies to the State Law Library;

One copy to each university and college in this State;

One copy to each member of the State Hospital Board;

One copy to the School for the Deaf and the Blind;

Ten copies to the Clerk of the Senate for the use of the Senate, *

Fifteen copies to the Clerk of the House of Delegates for the use of
the House; and

Three copies to the Auditor of Public Accounts.

§ 2-233. Whenever the * Director of the Department of Purchases
and Supply is satisfied that any * judge of a county court or other county or
city officer entitled by law to receive the Acts of Assembly does not possess
the same or any of them, and cannot otherwise procure them, he shall,
on application of the circuit or corporation court, furnish the same; pro-
vided, he does not thereby diminish the supply of the work so issued, in his
custody, below twenty-five copies.

§ 2-234. The * Director of the Department of Purchases and Supply
shall superintend the execution of all printing done by order of the Senate
or the House of Delegates, or their respective clerks, and within ninety
days after the close of each session of the General Assembly he shall, upon
requisition furnished him by the Director of the Division of the Budget,
cause to be printed and bound the journals for the Senate and the House of
Delegates, with an index thereto, in sufficient quantity to make the follow-
ing distribution: One copy to the Governor; five copies to each of the
clerks of the Senate and the House; ten copies to the State Library; one
copy to each educational institution in this State which maintains a library;
one copy to each public library; one copy to the President of the Senate
and one copy to the Speaker of the House; one copy to the Division of
Statutory Research and Drafting; and one copy to each member of the
Senate and the House of Delegates. The number of copies to be printed
and the quality of binding shall be designated by the Director of the Divi-
sion of the Budget.

§ 2-235. The * Director of the Department of Purchases and Supply
shall furnish the universities and any incorporated college of the State in
which a law school is established, and which has not heretofore been
furnished, out of any surplus copies on hand, with one copy of the Journal
of the Senate, the Journal of the House of Delegates, the Journal of the
Constitutional Conventions, the Acts of Assembly and the Codes.

§ 2-236. The * Director is authorized and directed to furnish to the
Law Library of the University of Virginia and the Law Library of the
Marshall-Wythe School of Law of the College of William and Mary fifty
copies each of such publications printed under his authority as may be
designated in writing by the Law Librarian of the University of Virginia
and the Law Librarian of the Marshall-Wythe School of Law of the College
of William and Mary prior to the time that any such publication so
designated goes to press, to be used for exchanges for like publications
with law libraries and institutions of other states, the national government
and other governments, societies and others as they may see fit.

§ 2-237. The * Director of the Department of Purchases and Supply
is authorized and directed to furnish to the law school of any university
or incorporated college in the State whose law library has been destroyed
by fire, out of any surplus copies on hand and available for such distribu-
tion, eight copies of each volume of the Virginia Reports, and two copies
of each volume of the Acts of the General Assembly, or so many thereof
as may be necessary to replace copies of such volumes which have been
destroyed by such fire. . ;

Nothing in this section shall be construed to require the * Director of
the Department of Purchases and Supply to purchase any such copies for
distribution hereunder.

2-238. The * Director of the Department of Purchases and Supply
shall furnish every incorporated college and academy in the State with a
copy of the maps published by the State.

§ 2-239.1. Annual reports of agencies of the State government,
whether required by statute or otherwise to be submitted to either the
Governor or some other official or controlling body, board, commission,
etc., of the State, before being printed and bound shall be edited, in the
discretion of the Governor, and at his direction, said editing, if directed,
being for the purpose of reducing and condensing the reports as far as
may be practicable to be in concise form. The content of any annual report
constituting all or any part of a formal opinion or decision of any admin-
istrative agency or tribunal shall not be subject to any editorial change or
deletion. No annual report shall be printed unless and until certified for
printing and/or binding by the Director of the Budget pursuant to § 2-47
of the Code of Virginia, but the Governor may direct that authority to
print and/or bind any or any part of said report or reports be withheld.
It shall be the duty and responsibility of the * Department of Purchases
and * Supply to provide State agencies with technical assistance and advice,
as far as may be practicable, in the manner and method of preparation of
copy for, format of, method of reproduction of, etc., annual reports. The
cost of printing annual reports and the distribution thereof as required by
§ 2-240 of the Code of Virginia shall be borne by the agencies of government
for which the said reports are printed.

§ 2-240. The * Director shall cause to be printed all annual reports
authorized to be printed and by such method or methods of reproduction
as may be to the best advantage or result in effectuating economies. All
such printing shall be done in accordance with the provisions of § 2-221
of the Code of Virginia.

In the printing of the reports provided for in this section, as in all
classes of the State work, the officer preparing the report or other docu-
ments shall in all cases be responsible for the matter contained therein.

The * Director shall cause to be distributed, the printed volumes of
annual reports as follows:

(1) One or more copies to the Governor, as he may direct;

(2) One copy to the President of the Senate;

(3) One copy to each member of the General Assembly ;

(4) One copy to each institution and head of department;

(5) Two copies together with such additional copies as may be neces-
sary for exchange purposes to the State Library, and

(6) Five copies to the Clerk of the Senate for the use of the Senate
ay five copies to the Clerk of the House of Delegates for the use of the

ouse.

(7) Such number of copies to the Law Library of the University of
Virginia as may be designated by the Law Librarian, pursuant to § 2-236
of the Code of Virginia;

(8) Five copies to the * Department of Purchases and * Supply;

(9) The remainder of volumes to be delivered to the agency of the
State for which the report was printed.

§ 2-242. When notified by the reporter for the Supreme Court of
Appeals that he has sufficient copy to issue a volume of the Virginia
Reports, or a substantial part thereof, the * Director of the Department
of Purchases and Supply shall advertise for bids for doing the work of
the entire volume in such installments as he requires, as provided in § 2-221
and when he contracts for the printing and binding of current and future
volumes of Virginia Reports of the Supreme Court of Appeals, he shall
contract for the printing and binding of so many copies of the volume or
volumes as the Director of the Division of the Budget designates, not ex-
ceeding two thousand of each volume.

In contracting for the printing and binding of such reports he shall
conform to the provisions of this chapter in relation to other printing
and binding.

§ 2-243. In addition to the copies authorized to be printed and bound
under the preceding section the * Director of the Department of Purchases
and Supply may have printed, for sale as advance sheets, a number of copies
of each such report sufficient to fill orders received for advance sheets.
He shall fix the price for advance sheets in an amount to cover the cost
of printing, mailing, and handling. All the funds collected by him from
the sale of advance sheets be paid into the State Treasury and reported to
the Comptroller for credit to the general fund of the Commonwealth.

§ 2-244. The * Director shall be charged with the custody, disposal
and sale of the published reports of the decisions of the Supreme Court of
Appeals. One copy of each volume of the reports hereafter published shall
be furnished to each of the following for their use and the use of their
successors in office:

(1) The clerk of the Supreme Court of Appeals;

(2) The reporter of the Supreme Court of Appeals;

(3) The judges of each court of record of this State;

(4) The clerk of each such court;

(5) Each * judge of a county court and each judge or justice of a
municipal court;

(6) The Clerk of the House of Delegates;

(7) The Clerk of the Senate;

(8) The Division of Statutory Research and Drafting;

(9) The Industrial Commission;

(10) The Secretary of the Virginia State Bar;

(11) The clerk of each of the district courts of the United States held
in ths State for the use of the courts and the members of the bar practicing

erein.

Two copies of each volume of the reports hereafter published shall be
furnished to each of the justices of the Supreme Court of Appeals, to the
State Corporation Commission, and the Attorney General for their use
and to the use of their successors in office. Eight copies of each volume
of the reports hereafter published shall be furnished to each university
and college in the State in which a law school approved by the American
Bar Association is established. Fifteen copies of each such volume shall be
placed in the State Law Library at Richmond and two copies shall be placed
in the other law library of the Supreme Court of Appeals at Staunton.

The * Director shall place in the Law Library at Richmond such addi-
tional copies of all of the decisions of the Supreme Court of Appeals as are
available, so as to make up fifteen complete sets of the Virginia Reports
for the justices’ private offices, conference rooms and the Law Library.

§ 2-245. The * Director of the Department of Purchases and Suppl
shall have placed in the State Law Library at Richmond, and in the bran
thereof at Staunton, a copy of every law book which may be hereafter
published for the Commonwealth in addition to the copies required by
§§ 2-232 and 2-244.

_ § 2-246. All publications of the State required, by any section of this
article, to be distributed and/or sold by the * Director shall be delivered to
the said department and the * Director shall cause to be made the distribu-
tion and sales in accordance with law. Such publications as are available
for sale may be sold at a price per volume fixed by the * Director, said
price to be reasonable and sufficient to cover the cost of printing, binding,
mailing and handling. The receipts from such sales shall be paid into the
State Treasury and credited to the general fund. The * Director may
arrange for quantity volume sales to book dealers or publishers for re-
sale and on such quantity sales he may allow a reasonable discount; but
the * Director may limit such sales whenever, in his discretion, such sales
would reduce his stock below a reasonable number of volumes to be held
by him for sale to individuals for their own use.

Upon payment to the * Director of the sum of fifty dollars per annum,
the * Director shall furnish by mail to any person, firm or corporation
making application therefor a copy of each annual and interim report
and other similar books and documents, printed under his authority for
any of the departments, divisions, institutions and agencies of the State.

§ 2-247. The joint standing committee on printing of the two houses
of the General Assembly may supervise and give directions in all that
relates to public printing and binding, and all other subjects embraced
in this article and it may examine the books and investigate the trans-
actions of the * Director, in so far as they relate to the subjects embraced
in Article 2 of this chapter; and, further, the committee may make such
report to the General Assembly at each regular session and at other times as
it deems proper.

§ 2-249. Except as * the Director of the Department of Purchases and
Supply shall direct and authorize otherwise, every department, division,
institution, officer and agency of the State, hereinafter called the using
agency, shall purchase through the * Director of the Department of Pur-
chases and Supply all materials, equipment and supplies of every descrip-
tion, the whole or a part of the costs whereof is to be paid out of the State
treasury ; it shall be the duty of the * Director to make such purchases in
conformity with this chapter.

§ 2-250. The * Director of the Department of Purchases and Supply
shall prescribe and enforce rules and regulations under which estimates
of the needs of the using agencies shall be submitted and requisitions
made, and under which contracts for purchases may be made. Estimates
of the amount and quality of materials, equipment and supplies needed by
the using agencies shall be submitted at such periods as may be prescribed
by the * Director.

§ 2-251. * All purchases made by any department, division, office or
agency of the State shall be made in accordance with such rules and regu-
lations as the Director may prescribe and authority to make, alter, amend
or repeal regulations relating to purchase of materials, supplies and equip-
ment is hereby conferred upon the Director. He may specifically exempt
purchases below a stated amount or particular agencies or specified ma-
terials, equipment and supplies. When purchases are made through com-
petitive bidding, the contract shall be let to the lowest responsible bidder,
taking into consideration the qualities of the articles proposed to be sup.
plied, their conformity with specifications, the purposes for which required,
and the times of delivery; provided, however, that whenever the Director
has reason to believe that the low bid is not the best price, he shall have
the authority to enter into further negotiations with the apparent low
bidder to the end that the price paid shall be the best price obtainable. Bids
shall be received only in accordance with standards and standard specifica-
tions, if any, adopted by the * Director. All bids may be rejected. Each bid
with the name of the bidder shall be entered of record, and each record,
with the successful bid indicated, shall, after the letting of the contract be
open to public inspection.

§ 2-252. When any bid has been accepted, the * Director may, in his
discretion, require of the successful bidder a bond payable to the Common-
wealth with good and sufficient surety, in the sum of not less than one-third
of the amount of the bid, conditioned that he will fully, faithfully and
accurately execute the terms of the contract into which he has entered.
The bond shall be filed in the office of the * Director.

§ 2-253. All contracts entered into by the * Director shall be executed
in the name of the Commonwealth of Virginia by him as * Director of the
Department of Purchases and Supply.

§ 2-254. The * Director may purchase from the United States Govern-
ment or any of its agencies any surplus or other materials, supplies or
equipment which may be offered for sale and needed by any of the agencies
of the State when, in his judgment, such purchases may be made to the
advantage of the State. Such materials, supplies, and equipment may be
purchased for storage and subsequent distribution, or, for immediate
distribution to the agencies of the State, to the extent of the amount of
funds available for such purpose.

He may also accept by gift or transfer any materials, supplies or equip-
ment which may be made available to the State by the United States Gov-
ernment or any of its agencies for use by agencies of the State. .

§ 2-255. So far as practicable, all materials, equipment and supplies,
* purchased by or for the officers, departments, agencies or institutions of
the State, shall be standardized by the * Director, and no variation shall
be allowed from any established standard without the written approval
of the * Director. Such standards shall be determined upon the needs of
all using agencies, so far as their needs are in common, and for groups
of using agencies or single using agencies so far as their needs differ.
When changes or alterations in equipment are necessary in order to permit
the application of any standard, such changes and alterations shall be
made as rapidly as possible.

§ 2-257. The * Director of the Department of Purchases and Supply
shall have power, by general rule or special order, to permit purchases of
any material, equipment or supplies whatsoever to be made by any using
agency directly, and not through the * Director, whenever it shall appear
to the satisfaction of the * Director that by reason of the excess transporta-
tion costs, a lower price with equal quality can be obtained by the using
agency, or for any other reason, which, in the judgment of the * Director,
warrants such exemption.

§ 2-258. The * Director shall, in the purchase of materials, equip-
ment and supplies, give preference, so far as may be practicable, to ma-
terials, equipment and supplies produced in Virginia or sold by Virginia
persons, firms and corporations.

§ 2-259.2. All such services, articles and commodities as (1) are
required for purchase by the * Director, by any person authorized by him
to make purchases or by any person authorized to make purchases in
behalf of the Commonwealth and their departments, agencies and institu-
tions, (2) are performed or produced by persons or in schools or workshops
under the supervision of the Virginia Commission for the Visually Handi-
capped, (3) are available for sale by it and (4) conform to the standards
established by the * Director shall be purchased from the Commission at
the fair market price. When convenience or emergency requires it the
executive secretary of the Commission may upon request of the purchasing
officer relieve him from the obligations of this section. Any purchasing
officer who violates its provisions shall be guilty of a misdemeanor and
upon conviction punished accordingly.

§ 2-260. Unless otherwise ordered by the Governor, the purchasing
of materials, equipment and supplies through the * Director of the Depart-
ment of Purchases and Supply is not mandatory in the following cases:

(1) Telephone and telegraph service, and electric light and power
service, and such materials, equipment and supplies as are incident to
the performance of a contract for labor or for labor and materials;
(2) Technical instruments and supplies, and technical books and other
printed matter on technical subjects; also manuscripts, maps, books,
pamphlets and periodicals purchased for the use of the Virginia State
Library or any other library in the State supported in whole or in part by
State appropriation; but no instrument, supply, equipment or other com-
modity shall be considered technical unless so classified by the * Depart-
ment of * Purchases and Supply; .

(3) Perishable articles, provided that no article except fresh vege-
tables, fresh fish, eggs and milk shall be considered perishable within the
meaning of this clause, unless so classified by the Department of* Pur-
chases and Supply;

*

(4) Automobile license number plates; ;

(5) Materials, equipment and supplies needed by the State Highway
Commission; provided, however, that this exception may include office
stationery and supplies, office equipment, janitorial equipment and supplies,
coal and fuel oil for heating purposes only when authorized in writing by
the Director;

(6) Materials, equipment and supplies needed by the Virginia Alco-
holic Beverage Control Board; * provided, however, that this exception may
include office stationery and supplies, office equipment, janitorial equip-
ment and supplies, coal and fuel oil for heating purposes only when au-
thorized in writing by the Director.

§ 2-262. The boards of supervisors, or other governing bodies, of
political subdivisions, the several counties and the councils of the several
cities and towns, and the officers of counties, cities, towns and political
subdivisions who are empowered to purchase material, equipment and
supplies of any and all kinds for local public use, may, in their discretion,
seek the aid and cooperation of the * Director of the Department of Pur-
chases and Supply in purchasing such material, equipment and supplies, to
the end that, by central purchasing, cheaper prices may be obtained.

The * Director shall encourage the seeking of such aid and coopera-
tion by the tender of his services by letter, and otherwise, and specially
by the dissemination of facts by letter, or otherwise, concerning the savings
of public funds which may be effected by central purchasing of material,
equipment and supplies.

§ 2-263. All purchases made by or through the * Director of the De-
partment of Purchases and Supply shall be paid for in the same manner
and out of the same funds as if the purchase had not been made by or
through him.

§ 2-265. The * Director of the Department of Purchases and Supply
shall transfer surplus supplies or equipment from one State department,
division, institution or agency to another, and sell surplus supplies or
equipment which may accumulate in the possession of any State depart-
ment, division, institution or agency and pay the proceeds derived there-
from into the State treasury to the credit of the department, division, instt-
tution, or agency owning the surplus supplies, or equipment. No such sur-
plus supplies or equipment shall be transferred or sold, however, without
the consent of the head of the department, division, institution or agency
having them in possession, or unless ordered by the Governor. No such
supplies or equipment shall be sold or exchanged except as provided herein.

§ 2-266. In case any controversy shall arise between the * Director
of the Department of Purchases and Supply and any using agency, in-
volving the proper interpretation of this chapter, the * Director, or the
yous agency, may require the written opinion of the Attorney General

ereon.

§ 2-267. Any department, division, institution, officer, agency or
other person aggrieved by any action taken by the * Director of the De-
partment of Purchases and Supply, pursuant to the provisions of this
chapter, relating to centralized purchasing may appeal to the Board of
Accounts and Purchases. * In the event of such appeal notice shall be
given and the matter heard and determined as provided in § 2-222.

§ 2-268. The provisions of this chapter shall be subject to the pro-
visions of Title 58 relating to the products of the penitentiary and State
farms required by State departments, institutions and agencies, and the
purchase of the same through the Department of *Purchases and Supply.

§ 53-68. All purchases shall be made through the Department * of
Purchases and Supply upon requisition by the proper authority of the
department, institution or agency of the State or of the county, district,
city or town requiring such articles. _.

-69. Exceptions from the operation of the mandatory provisions
of §§ 53-67 to 53-72 may be made in any case where in the opinion of the
* Dtrector of the Department of Purchases and Supply the article so pro-
duced or manufactured does not meet the reasonable requirements of such
department, institution, or agency of the State, or in any case where the
requisition made cannot be complied with completely on account of an
insufficient supply of the articles or supplies required or otherwise.

§ 53-73. The Director shall cause to be prepared annually, at such
time as he may determine, a catalogue containing a description of all
articles and supplies manufactured and produced by him pursuant to
the provisions of § 53-61, copies of which catalogue shall be sent by him
to all departments, institutions and agencies of the State referred to in
§ 53-67. At least thirty days before the commencement of each fiscal
year, the proper official of each such department, institution and agency
of the State shall report to the Department of * Purchases and Supply
estimates for the ensuing year or quarter of the kinds and amounts of
articles and supplies required by them for ensuing year or quarter, re-
ferring in such estimates to the catalogue issued by the Director, insofar
as the articles and supplies indicated are included within the catalogue.