CHAPTER 486

AN ACT to amend the Code of 1950 ty adding sections numbered
2-218.1 and 2-239.1, so as to provide concerning the annuad
report of the Comptroller on the Division of Purchase and
Printing, and the cditing, approral and printing of annual
reports of departments, respectively; to amend and reenact
§§ 2-221, 2-228, 2-232, 2-240, 2-246, and 2-247 of the Code of
1950; and, to repeal §§ 2-218, 2-289, and 2-241 of the Code
of 1950; all of the above-mentioned sections relating to the
printing, binding, distribution and sale of State publications.

[S 338]

Approved April 7, 1950

Be it enacted by the General Assembly of Virginia:

1. That the Code of 1950 be amended by adding sections num-
bered 2-218.1 and 2-239.1, and that §§ 2-221, 2-228, 2-232, 2-240,
2-246, and 2-247 of the Code of 1950 be amended and reenacted,
as follows:

§ 2-218.1. Report of Comptroller. — The Comptroller shall
cause to be made an annual report of the Division of Purchase
and Printing setting forth the operation of the Division and giv-
ing any information with reference thereto as he shall deem
proper. The report shall show the dollar volume of purchases
made, the total cost of public printing and the inventory of paper
stocks and state publications on hand as of the close of the fiscal
year.
§ 2-221. Method of making awards; terms of contracts.—The
Comptroller shall give notice of the time and place of such bid-
ding either by newspaper publication or otherwise; he shall pro-
vide schedules or blanks; stating clearly and distinctly the kind
and character of the work to be done, upon which bids will be
required to be submitted, which bids shall be opened at a time
specified in the presence of such bidders as see fit to attend. He
may let out the work either upon annual contracts or for separate
items as the best interest of the Commonwealth requires, in all
cases reserving the right to reject any and all bids. He shall
also fix such time for the delivery of the work as to him seems
reasonable. He may, in his judgment, require the party under-
taking to do the work, or any part of it, to enter into a written
contract, stating distinctly the terms thereof, embracing the prices
to be paid for composition, presswork, folding, stitching, ruling,
binding, and all other items in detail. He shall provide in such
contract that the printing is to be executed in a close and com-
pact form, without unnecessary title pages, or useless blank pages.
He may in his discretion require the person or persons making
the contract to enter into bond with condition for the faithful
performance and execution thereof; and, in event the work so
contracted for be not completed within the time specified therein,
he shall deduct and retain from such contract price such per
centum thereof for each day or week that such work is delayed,
as he deems proper. The bond required to be given shall be
with security approved by the Comptroller and a penalty equal
to not less than one third of the contract price for the work to
be done. The form of the bond shall be approved by the Attorney
General. No person shall be accepted as such surety who is
directly or indirectly interested in any contract with the Com-
monwealth. All such contracts and bonds shall be made in dupli-
cate. The original bond shall be filed in the office of the Comp-
troller, and the duplicate furnished the contractor.

In arranging for printing of repetitive publications such as
catalogues and bulletins of educational institutions, compilations
of statutes relating to a department, division or bureau of any
State agency, etc., the Comptroller shall include in his contracts
for the printing of such publications provisions for holding or
plating standing type for use in aubsequent issues whenever, in
his discretion, economy in printing said publications will be
effected. It shall be the responsibility of the agencies of the
State to notify the Comptroller in all instances in whitch tent
matter of a publication to be printed will be reprinted in sub-
sequent issues as is or with minor changes.

§ 2-228. How bills, joint resolutions, etc., printed.—The
Comptroller shall cause to be printed in trim size, six inches by
nine inches, * two hundred and fifty copies of every bill, reso-
lution, joint resolution, House document, Senate document, or
other matter ordered to be printed for use of the Senate or House
of Delegates and intended for temporary use. * The Comptroller
shall have authority to increase the number of copies of bills,
and so forth, to be printed, whenever it shall become necessary,
to supply the * requirement of the General Assembly and to pro-
vide copies required for.sale and distribution under the provisions
of §§ 2-229, 2-230, 2-281 of the Code of Virginia.

In printing any bill, resolution and joint resolution there
shall not be allowed on the first page thereof between the folto
line and the heading or title a space in excess of one-half inch.
Reasonable space shall be allowed between the title of a bill or
resolution and the body thereof for the printing of the name or
names of the patron or patrons, and, for the name of the com-
mittee of the House or Senate to which the same is referred.
Spacing between the lines of the title and of the body of the
bill or resolution shall not be in excess of a siw point slug. All
bills and resolutions shall be set in ten point type. House and
Senate documents shall be set in ten point type, allowing rea-
sonable space between title and body of the document and normal
spacing between paragraphs, in keeping with recognized practices
in the printing.

However, if for any reason the use of a type face and/or
spacing between lines, different from that herein prescribed, will
result in economy in printing, upon recommendation of the Comp-
troller and approval thereof by the Joint Committee on Print-
ing of the Senate and House of Delegates such recommended
and approved type face and/or spacing between lines may be used.

§ 2-232. Printing and distribution of Acts of Assembly.—The
Comptroller shall cause to be printed in * trim size pages six inches
by nine inches, a8 soon as approved by the Governor, * four thou-
sand * copies of the acts and joint resolutions of the General
Assembly. * A8 printing progresses a sufficient number, approzi-
mately seven hundred fifty copies, shall be stapled in sections of
approrimately two hundred pages each for distribution as advance
sheets of the Acts of Assembly and shall be distributed promptly
as follows:

Two copies to each member of the General Assembly ;

Five copies to the clerk of each house;

One copy to each head of a department:

Six copies to the Division of Statutory Research and Drafting;

Five copies to the Attorney General;

One copy to each judge, attorney for the Commonwealth, clerk
of a court of record of this State, and clerk of the council of a
city in this State, and

Five copies to the State Corporation Commission ;

The remainder he shall have bound in ordinary half binding,
with the index and tables required by law to be printed with the
acts and joint resolutions of the General Assembly, and as soon as
practicable after the close of each session of the General Assembly,
shall deliver,

One copy to the Governor;

One copy to each head of department ;

Ten copies for the use of the Division ‘of Statutory Research
and Drafting plus the number required for exchange with other
states;

And he shall forward by mail, express, or otherwise:

Five copies to each member of the General Assembly :

Two copies to each judge:

I'ive copies to the State Corporation Commission ;

Five copies to the Attorney General ;

One copy to each mayor, clerk of any court, attorney for the
Commonwealth, sheriff, sergeant, treasurer, commissioner of the
revenue, trial justice, judge or justice of a municipal court, board
of supervisors and schoo] board, the Reporter of the Supreme Court
of Appeals, the library of each educational institution in this State
that maintains a library, each public library, each judge and clerk
of any court held in this State under the laws of the United States
and each attorney and marshal in this State holding office under
the United States;

Five copies to the State Library;

Five copies to the State Law Library ;

One copy to each University and College in this State;

One copy to each member of the State Hospital Board;

One copy to the School for the Deaf and Blind;

Ten copies to the Clerk of the Senate for the use of the
Senate, and

Fifteen copies to the Clerk of the House of Delegates for the
use of the House.

§ 2-239.1. Editing, approval and printing of annual reports of
departments, ete.—Annual reports of agencies of the State govern-
ment, whether required by statute or otherwise to be submitted to
either the Governor or some other official or controlling body,
board, commission, etc., of the State, before being printed and
bound shall be edited, in the discretion of the Governor, and at his
direction, said editing, if directed, being for the purpose of reduc-
ing and condensing the reports as far as may be practicable to be
in coneise form. The content of any annual report constituting all
or any part of a formal opinion or decision of any administrative
agency or tribunal shall not be subject to any editorial change or
deletion. No annual report shall be printed unless and until certi-
fied for printing and/or binding by the Director of the Budget
pursuant to § 2-47 of the Code of Virginia, but the Governor may
direct that authority to print and/or bind any or any part of said
report or reports be withheld. It shall be the duty and responsi-
bility of the Division of Purchase and Printing to provide state
agencies with technical assistance and advice, as far as may be
practicable, in the manner and method, of preparation of copy for,
format of, method of reproduction of, ete., annual reports. The
cost of printing annual reports and the distribution thereof as
required by § 2-240 of the Code of Virginia shall be bourne by the
agencies of government for which the said reports are printed.

§ 2-240. Form of printing annual reports; distribution.—The
Comptroller shall cause to be * printed * all annual reports author
ized to be printed and by such method or methods of reproduction
as may be to the best advantage or result in effectuating econonvies.
Reports shall be printed on trim size pages sir inches by nine
inches, ercept folded inserts of a different size when in the disere-
tion of the Comptroller such inserts are necessary, and all such
printing shall be done in accordance with the provisions of § 2-221
of the Code of Virginia.

In the printing of the reports provided for in this section, as
in all classes of the State icork, the officer preparing the report or
other documents shall in all cases be responsible for the matter
contained therein.

The Comptroller shall cause to be distributed, the printed
rolumes of annual reports as follows:

(1) One or more copies to the Governor, as he may dircct ;

(2) One copy to the President of the Senate;

(3) One copy to each member of the General Assembly ;

(4) One copy to each institution and head of departinent ;

(5) Two copies together with such additional copies as may
be necessary for exchange purposes to the State Library, and

(6) Five copies to the Clerk of the Senate for the use of the
Senate and five copies to the Clerk of the House of Delegates for
the use of the House. * *

(7) Such number of copies to the Law Library of the Uni-
tersity of Virginia as may be designated by the Law Librarian,
pursuant to § 2-236 of the Code of Virginia;

(8) Five coptes to the Diriston of Purchase and Printing;

(9) The remainder of volumes to be delivered to the agency of
the State for which the report was printed.

§ 2.246. Sale and distribution of State publications.—AU
publications of the State required, by any section of Article 2 of
this Chapter, to be distributed and/or sold by the Comptroller shall
be delivered to the said department and the Comptroller shall
cause to be made the distribution and. sales in accordance with lar.
Such publications as are available for sale may be sold at a price
per volume fired by the Comptroller, said price to be reasonable
and sufficient to cover the cost of printing, binding, mailing and
handling. The receipts from such sales shall be paid into the State
Treasury and credited to the general fund. The Comptroller may
arrange for quantity volume sales to book dealers or publishers for
resale and on such quantity sales he may allow a reasonable dis-
count, but the Comptroller may limit such sales whenever, in his
discretion, such sales would reduce his stock below a reasonable
number of volumes to be held by him for sale to individuals for
their own use.

Upon payment to the Comptroller of the sum of fifty dollars
per annum, the Comptroller shall furnish by mail to any person,
firm or corporation making application therefor a copy of each
annual and interim report and other similar books and documents,
printed under his authority for any of the departments, divisions,
institutions and agencies of the State.

§ 2-247. Committee on Printing.—The joint standing com-
mittee on printing of the two houses of the General Assembly may
supervise and give directions in all that relates to public printing
and binding, and all other subjects embraced in Article 2 of this
chapter and it * may examine the books * and investigate the trans-
actions of the Comptroller, in so far as they relate to the subjects
embraced in -trticle 2 of this chapter; and, further, the committee
may make * such report to the General Assembly at each regular
session and at * other times as * it deems proper.

2. §§ 2-218, 2-239, and 2-241 of the Code of 1950 are repealed.