Chap. 270.—An ACT to amend and re-enact Section 394 of the Code of Virginia, as
amended, relating to the printing and distribution of the reports of State depart-
ments and agenicies. [H B 385]

Approved March 19, 1942

1. Be it enacted by the General Assembly of Virginia, That section
three hundred and ninety-four of the Code of Virginia, as amended, be
amended and re-enacted, as follows:

Section 394. Printing of annual reports; their distribution —(a)
It shall be the duty of the heads of departments, divisions, institutions and
agencies of the Commonwealth to furnish their annual reports to the of-
ficer to whom they are required to be made on or before the twentieth day
of October of each year.

(a-1) The Director of the Division of Purchase and Printing shall
cause all such reports, except in so far as any of the same shall contain all
or any part of a formal opinion or decision of any administrative agency
or tribunal set out at large, to be edited and condensed to concise and
readable form. Such reports, after being so edited and condensed, and
atter being submitted to the respective heads of the said departments, di-
visions, institutions and agencies in such edited and condensed form and
approved by them, and after being approved by the Director of the Divi-
sion of the Budget as hereinafter set forth, shall be printed in accordance
with section three hundred and eighty-three of this Code.
(b) The Director of the Division of Purchase and Printing shall
have printed in octavo form in one volume such number of copies of each
report as shall be required for distribution hereunder, and the said volume
shall be distributed as follows: One copy to the Governor, one copy to
the President of the Senate, one copy to each member of the General
Assembly, one copy to each institution and head of department, two
copies together with such additional copies as may be necessary for ex-
change purposes to the State Library, five copies to the Clerk of the Sen-
ate for the use of the Senate and five copies to the Clerk of the House of
Delegates for the use of the House. In addition thereto two hundred copies
of each such report shall be printed and bound separately, in ordinary
pamphlet binding with paper covers, and delivered to the respective de-
partment, division, institution or agency making the said report. A suf-
ficient number of the reports of the Corporation Commission, including
the reports of railroad companies made to them, and the report of the
Superintendent of Public Instruction, shall be printed in the same manner,
but bound in separate volumes, and distributed as the other reports, and
in addition thereto two hundred copies shall be printed and delivered to the
department making the report. The report of the Secretary of the Com-
monwealth shall be printed and bound in a separate volume and delivered
to the said Secretary. In the printing of the reports provided for in this
section, as in all classes of the State work, the officer preparing the report
or other documents shall in all cases be responsible for the matter con-
tained therein.

(c) It shall be the duty of the Director of the Division of Purchase
and Printing in making his contract for the printing of the reports re-
ferred to in this section, to provide that the contractor shall print such ad-
ditional copies of the said reports as may be desired by the departments,
divisions, institutions, agencies or officers making the reports, at such
price as may be agreed between the Director and contractor ; the accounts
for the same, when approved by the Director, shall be paid by the depart-
ment, division, institution or agency ordering said extra printing.