Chap. 422.—An ACT to amend and re-enact sections 381, 382, 384 and 385 of
the Code of Virginia and to repeal section 399 of the Code of V3 3

Approved March 24, 1922.

1. . Be it enacted by the general assembly of Virginia, That sec-
tions three hundred and eighty-one, three hundred and eighty-two,
three hundred and eighty-four and three hundred and eighty-five of
the Code of Virginia be amended and re-enacted so as to read as
follows:

Sec. 381. What books he shall keep—He shall keep the following
books: A voucher book, in which he shall enter in brief all accounts
allowed by him for paper, printing, binding, ruling, lithographing,
engraving, advertising, postage, dragage, expressage, and so forth;
an order book, in which he shall enter each order for printing, bind-
ing, ruling, lithographing, engraving, and so forth, received by him
from any department. officer or board of the State, with a brief de-
scription of the work, the date on which it is received, wnen and to
what contractor delivered, and the kind and quantity of paper, fur-
nished therefor; a schedule book, exhibiting in detail the cost of all
printing, binding, ruling, advertising, postage, drayage, expressage,
lithographing, engraving, and so forth, executed for each department,
officer or board, and the quantity, cost per ream and the value of the
paper used; which book shall at all times be open to the inspection
of the governor, auditor of public accounts, secretary of the Common-
wealth, or any member of the general assembly. He shall also keep
a record of all his official acts. ,
‘Sec. 382. How contracts for printing awarded; appeal from
award.—He shall have all the printing, binding, ruling, lithographing,
and engraving required by any department of the State, and author-
ized by law to be done, or required in the execution of any law, exe-
cuted upon competitive bids, and shall award the work to the lowest
responsible bidder, having due regard to the facilities and experience
possessed by such bidder, and he shall give notice of the time and
place of such bidding either by newspaper publication or otherwise ;
he shall provide schedules or blanks, stating clearly and distinctly
the kind and character of the work to be done, upon which bids will
be required to be submitted, which bids shall be opened at the time
specified in the presence of such bidders as see fit to attend. He may
let out the work either upon annual contracts or for separate items
as the best interests of the Commonwealth may require, in all cases
reserving the right to reject any and all bids. He shall also fix
such time for the delivery of the work as to him may seem reasonable.
He may, in his judgment, require the party undertaking to do the
work, or any part of it, to enter into a written contract, stating
distinctly the terms of the same, embracing the prices to be paid
for composition, presswork, folding, stitching, ruling, binding, and all
other items in detail. He shall provide in such contract that the
printing is to be executed in a close and compact form, without un-
necessary title pages, or useless blank pages and shall require the
person or persons making such contract to enter into bond with
condition for the faithful performance and execution of such contract ;
and in event the work so contracted for be not completed within
the time specified therein, he shall deduct and retain from such
contract price such per centum thereof for each day or week that
such work is delayed, as he may deem proper. The bond shall be
with security, and a penalty equal to the contract price for the work
to be done, if a bonding or surety company be given as surety, and
double the amount of such contract price in other cases. The security
tendered shall be approved by the secretary of the Commonwealth,
and the form of the bond by the attorney general; but no person
shall be accepted as such surety who is directly or indirectly inter-
ested in any contract with the Commonwealth. All such contracts
and bonds shall be made in triplicate; the original bond shall be
filed in the office of the secretary of the Commonwealth, a duplicate
shall be filed in the office of the superintendent of public printing,
and the triplicate furnished the contractor. Any bidder feeling him-
self aggrieved by an award made by the superintendent of public
printing may, during the session of the general assembly, appeal to
the joint committee on printing, or, in recess, to a board composed
of the governor, auditor of public accounts, and secretary of the
Commonwealth, which shall hear and determine the matters in said
appeal; but notice of such appeal must be given the superintendent
of public printing in writing, within ten days from the date of the
award appealed from.

Sec. 384. What printing, et cetera, must be done.—He shall sup-
ply all the officers, departments, boards and institutions located at
the seat of government, the hospitals for the insane, the State colony
for the epileptic and feeble-minded, and the Catawba sanatorium
with such printing, lithographing, engraving, ruling, and binding as
may be required of them in their several departments for the proper
conduct of the business of the State, provided, however, it shall be
optional with the management of the State hospitals for the insane,
the State colony for the epileptic and feeble-minded, and the Catawba
sanatorium as to whether they shall have their printing and binding
done through the public printer or elsewhere. He shall furnish such
printing as may be ordered by either house of the general assembly,
and shall also cause to be published in such papers as may be ordered,
proclamations and advertisements for the officers enumerated above.
It shall be the duty of the officers, departments, boards and institu-
tions enumerated above, with the qualification above stated, to order
all of their printing, binding, ruling, lithographing, engraving, and
advertising upon requisition upon the superintendent of public print-
ing, stating clearly and distinctly the description of the work, the
quantity, and the time delivery is desired, and the superintendent shall
enter the same in the order book required to be kept by section three
hundred and eighty-one. The superintendent of public pnnting shall
furnish the various departments and officers with the necessary blank
requisitions upon which orders for printing are to be made.

Sec. 385. Payment of all bills for printing, binding, et cetera.—
All accounts accruing under this chapter shall be approved by the
superintendent as correct and according to contract, if that be a fact,
and when so approved shall be presented to the officer for whose
department the work was done or the material furnished, who shall
certify the account, if found correct, to the auditor of public accounts,
to be paid out of the general fund appropriated for the public printing
by warrant on the treasury. During the sessions of the general
assembly all accounts for printing, and so forth, for the senate or
house of delegates shall be certified by the speaker of the house or the
president of the senate, as the case may be, but during the recess
thereof said accounts shall be certified by the superintendent of public
printing. Each officer, board, department or institution, except the
governor, general assembly. secretary of the Commonwealth, auditor,
second auditor, treasurer, attorney-general, register of the land office,
superintendent of public printing, corporation commission, legislative
reference bureau and commission of fisheries, shall, upon statements
rendered by the superintendent of public printing, draw a warrant
on the auditor, payable out of the funds appropriated for the main-
tenance of such department, institution or board into the treasury to
the credit of the printing fund covering the cost of the printing, bind-
ing, ruling, and so forth, furnished such department, board or inst1-
tution. For all other printing, binding, ruling, lithographing, engrav-
ing, advertising, wrapping, mailing, freight, postage, expressage, or
stationery, or other material, for the payment of which no provision
is otherwise made, accounts certified by the superintendent of public
printing to be correct and according to contract, shall be presented
to the auditor of public accounts, and, if found correct, paid by him
by warrant on the treasury.

In determining amount to be paid for composition under the pro-
visions of this chapter, nothing shall be allowed or paid for any
unnecessary blank page.

2. Section three hundred and ninety-nine of the Code of Virginia
is hereby repealed.