Chap. 240.—An ACT to amend and re-enact an act entitled “an act to
amend and combine chapter 19 of the Code of Virginia, as amended
as to section 277 of said chapter by an act approved January 165,
1890, and by an act approved January 16, 1892, and further amend-
ed by act approved May 13, 1903, and chapter 377 of the acts of as-
sembly, extra session, 1887, entitled ‘an act to amend and consolidate
into one act the laws relating to the public printing and binding and
defining the duties of the superintendent of public printing, and to
repeal chapter 185 of the acts of assembly, 1879-1880, approved May
23, 1887, as amended as to section ten of said act by act approved
March 5, 1888, and by act approved February 5, 1892, and as amend-
ed as to section 11 of said act by act approved February 24, 1890,
and by act approved February 9, 1894, and to consolidate and re-
enact the same into chapter 19 of the Code of Virginia, and to repeal
all acts and parts of acts in conflict therewith,” approved December
31, 1903, as amended by an act entitled “an act to amend and re-
enact section 273 of the Code of Virginia, in relation to the duties of
the superintendent of puble printing, approved March 15, 1904; as
further amended as to section 273 by an act approved March 14,
1908; to repeal chapter 421, acts 1902-3-4 (extra session) in con-
flict; and to enlarge the duties of the superintendent of public print-
ing and to provide additional help, when necessary, in the department
of public printing.

Approved March 15, 1912.

1. Be it enacted by the general assembly of Virginia, That
chapter nineteen of the Code of Virginia, as amended as to sec-
tion two hundred and seventy-seven of said chapter by an act
approved January fifteenth, eighteen hundred and ninety, and
by act approved January sixteenth, eighteen hundred and ninety-
two, and further amended by act approved May thirteenth, nine-
teen hundred and three, and chapter three hundred and seventy-
seven of the acts of assembly, extra session, eighteen hundred
and eighty-seven, entitled ‘fan act to amend and consolidate into
one act the laws relating to the public printing and binding, and
defining the duties of the superintendent of public printing, and
to repeal chapter one hundred and eighty-five of the acts of as-
sembly, eighteen hundred and seventy-nine and eighteen hundred
and eighty, approved May twenty-third, eighteen hundred and
eighty-seven, as amended as to section ten of said act by act ap-
proved March fifth, eighteen hundred and eighty-eight, by act
approved February fifth, eighteen hundred and ninety-two, and
as amended as to section eleven of said act by act approved Feb-
ruary nine, eighteen hundred and ninety-four, as amended by act
approved December thirty-one, nineteen hundred and three, and
as further amended by an act entitled ‘“‘an act to amend and re-
enact section two hundred and seventy-three of the Code of Vir-
ginia, in relation to the duties of the superintendent of public
printing,” approved March fifteen, nineteen hundred and four,
as further amended by an act approved March fourteenth, nine-
teen hundred and six, and as further amended as to section two
hundred and seventy-three by an act approved March fourteenth,
nineteen hundred and eight, be, and the same are hereby,
amended, combined, consolidated and re-enacted into chapter
nineteen of the Code of Virginia, so as to read as follows:

CHAPTER XIX.

§270. Superintendent to supervise public printing and bind-
ing; his responsibility for mechanical execution of State print-
ing.

$271. His oath.

§272. What books he shall keep.

§273. How contracts for printing awarded; appeal fror
award.

S274. How contracts for paper awarded; appeal from award.

§275. To supply officers with stationery and so forth, and
publish proclamations, advertisements, and so forth.

$276. Printing and binding done for senate and house.

§277. Printing of journals for senate and house.

§278. How bills, joint resolutions, and so forth, printed.

$279. Acts of assembly; printing and distribution.

§280. Printing of annual reports; their distribution.

§281. Reports of the court of appeals.

§282. If printing not done satisfactorily, superintendent tc
employ another.

§283. Report of superintendent.

§284. Committee on printing.

$285. Assistant to superintendent.

8270 Superintendent to supervise public printing and bind
ing; his responsibility for mechanical execution of State print.
ing.—The public printing and binding for the commonwealtl
shall be under the supervision and control of the superintendent
of public printing, whose duties shall be as herein prescribed by
aw.

The superintendent of public printing shall be held respon.
sible for the proper mechanical execution of the State printing

§271. His oath.—Before entering upon the discharge of hi
duties he shall, in addition to the oaths required to be taken b;
other officers of the commonwealth, take an oath that he is :
practical printer, and is skilled in and acquainted with the details
of the printing business; that he will not in any manner, direct];
or indirectly, be interested in the contracts for the printing, bind.
ing, ruling, advertising, lithographing, engraving, and so forth
let out by him, nor in any contracts for paper or stationery pur.
chased for the use of the State, and that he will not participate
in the profits arising from the same. If he in any manner, di.
rectly or indirectly, violate the provisions of this section, by be.
ing interested in any such contract, he shall be deemed guilty o:
a misdemeanor, and shall be prosecuted therefor; and, if con
victed, shall be fined not less than five hundred nor more than on
thousand dollars, and shall be confined in jail not less than sid
months nor more than twelve months.
§272. What books he shall keep.—He shall keep the follow-
ing books: A voucher book, in which he shall enter in brief all
accounts allowed by him for paper, printing, binding, ruling,
lithographing, engraving, advertising, postage, drayage, express-
age, and so forth; an order book, in which he shall enter each
order for printing, binding, ruling, lithographing, engraving,
and so forth, received by him from any department, officer or
board of the State, with a brief description of the work, the date
on which it was received, when and to what contractor delivered,
and the kind and quantity of paper furnished therefor; a con-
tract book, in which he shall record all contracts and bonds; a
schedule book, exhibiting in detail the cost of all printing, bind-
ing, ruling, advertising, postage, drayage, expressage, litho-
graphing, engraving, and so forth, executed for each department,
officer or board, and the quantity, cost per ream, and the value
of all paper used; which books shall at all times be open to the
inspection of the governor, auditor of public accounts, secretary
of the commonwealth, or any member of the general assembly;
he shall also keep a record of alf his official acts.

§273. How contracts for printing awarded; appeal from
award.—He shall, prior to the beginning of each fiscal year, let
out to the lowest responsible bidder, experience and facilities
possessed at the time of bidding considered, all the printing,
binding, ruling, lithographing, and engraving required by any
department of the State, and authorized by law to be done, or
required in the execution of any law, and shall give notice of the
time and place of letting said work by advertisements published
every other day for two weeks in one newspaper of general cir-
culation published in the city of Richmond, and in not less than
two other newspapers of general circulation published in other
cities of the commonwealth, reserving in said advertisements the
right to reject any or all bids, and shall furnish all bidders, on
application, with printed schedules on which to bid, specifying
in detail the items required in the execution of the said work;
which bids shall be opened at the time and place named in the
advertisements in the presence of such bidders as see fit to attend.
He may let out the work to different persons, and in such lots or
portions as he may deem proper.

He shall also fix the time for the delivery of such work as to
him may seem reasonable. In every case he shall require the
party undertaking to do the work, or any part of it, to enter into
a written contract, stating distinctly the terms of the same, em-
bracing the prices to be paid for composition, press work, fold-
ing, stitching, ruling, binding, and all other items in detail;
always providing in contracts for printing that the printing is
to be executed in a close and compact form, without unnecessary
title pages, or useless blank pages; he shall provide in such con-
tract that, in case the work so contracted for be not completed
within the time specified therein, he shall deduct and retain from
such contract price such per centum thereof for each day or weet
that such work is delayed, as he may deem proper, and shall re-
quire the person or persons making such contract to enter intc
a bond with security in a penalty equal to the full amount con-
tracted to be paid for the work where the bond is given through
a bonding or surety company, but when the bond is given with
personal security the penalty shall be in double the amount con-
tracted to be paid for the work, and conditioned for the faithful
performance and execution of such contracts; the security shall
be approved by the secretary of the commonwealth, and the form
of bond by the attorney general. All such contracts and bonds
shall be recorded in the contract book kept by the superintendent
of public printing for that purpose, and the original bond shall
be filed in the office of the secretary of the commonwealth. Any
bidder feeling himself aggrieved by an award made by the su-
perintendent of public printing may, during the session of the
general assembly, appeal to the joint committee on printing, or,
in vacation, to a board composed of the governor, auditor of pub-
lic accounts, and secretary of the commonwealth, which shall
hear and determine the matters in said appeal, but notice of such
appeal must be given the superintendent of public printing in
writing, within ten days from the date of the award appealed
from. Any person or persons, contractor or contractors, who
shall enter into a contract for work for the State where a bond
is required, shall furnish said bond with surety or sureties, who
are not either directly or indirectly interested in any contract
with the State.

8274. How contracts for paper awarded; appeal from
award.—He shall purchase from the lowest responsible bidder,
quality and price considered, after like advertisement as that
prescribed in section two hundred and seventy-three, the paper
required for the printing and binding let out by him, and may
purchase the same at such times and in such quantities as he may
deem proper, and furnish the same to the contractors for the
printing, binding, and ruling as it may be needed. The accounts
for the purchase of paper, certified by him to be correct, shall
be presented to the auditor of public accounts, who shall grant a
warrant therefor on the treasury. AI] contracts in relation to
said paner shall be subject to and regulated by the provisions of
the preceding section in relation to the contracts for public print-
ing, and all appeals from decisions of the superintendent of pub-
lic printing shall be heard and determined as are appeals in re-
lation to the public printing and binding.

S275. To supply officers with stationery, and so forth, and
publish proclamations, advertisements, and so forth.—He shall
supply all the officers, departments, boards and institutions
located at the seat of government, the hospitals for the insane,
and the Virginia State epileptic colony, with such printing, sta-
tionery, lithographing, engraving, ruling, and binding as may
be required by them in their several departments for the proper
conduct of the business of the State; he shall furnish such print-
ing as may be ordered by either house, and shall also cause to be
published in such papers as may be ordered, proclamations and
advertisements for the officers enumerated above. All orders for
stationery, printing, binding, ruling, lithographing, engraving,
and advertising, required by any department or officer shall be
made upon requisition upon the superintendent of public print-
ing, stating clearly and distinctly the description of the work,
the quantity wanted, and the time delivery is desired, and the
superintendent of public printing shall enter the same in the
order book required to be kept by section two hundred and
seventy-two of this act. The superintendent of public printing
shall furnish the various departments and officers with the neces-
sary blank requisitions upon which orders for printing are to be
made.

§276. Payment of bills for stationery, printing, binding, and
so forth.—All accounts accruing under this section shall be ap-
proved by the superintendent as correct and according to con-
tract, and when so approved shall be presented to the officer for
whose department the work was done or material furnished, who
shall certify the account, if found correct, to the auditor of public
accounts, to be paid by warrant on the treasury; during the ses-
sions of the general assembly all accounts for printing, and so
forth, for the senate or house of delegates, shall be certified by
the speaker of the house or president of the senate, as the case
may be, but during the recess thereof said accounts shall be cer-
tified by the superintendent of public printing. All accounts for
printing, binding, ruling, lithographing, engraving, and so forth,
for the auditor of public accounts, second auditor, treasurer, ex-
ecutive, corporation commission, secretary of the commonwealth,
attorney-general, register of the land office, superintendent of
public printing, after being approved and certified as above pro-
vided, shall be paid out of the general fund appropriated for pub-
lic printing; the accounts for all other officers, boards, depart-
ments and institutions, after being approved and certified as
above provided, shall be paid out of the funds appropriated for
the support and maintenance of the department against which
the account is rendered.

For all other printing, binding, ruling, lithographing, en-
graving, advertising, wrapping, mailing, freight, postage, ex-
pressage or stationery, or other material, for the pavment of
which no provision is otherwise made, accounts certified by the
superintendent of public printing to be correct and according to
contract, shall be presented to the auditor of public accounts, and
if found to be correct, paid by him by warrant on the treasury.

In determining amounts to be paid for composition under the
provisions of this act, nothing shall be allowed or paid for any
unnecessary blank page.

§277. Printing of journals for senate and house; their dis-
tribution.—The superintendent of public printing shall superin-
tend the execution of all printing done by order of the senate or
house of delegates, or their respective clerks, and shall cause to
be printed in octavo form five hundred copies of each of the
journals of the senate and the house of delegates, and a like num-
ber of each document ordered by either house of the general as-
sembly, two hundred copies of which shall be distributed, from
time to time, as they are printed, to the members of the general
assembly, and to the heads of departments, one to each, and ten
to the clerk of each house, the remaining three hundred copies
of journals and documents, with an ‘*z:dex thereto, shall be bound
in ordinary half-binding, and distributed by the superintendent
of public printing, as follows: One copy to each member of the
general assembly and to each head of department; five copies to
the clerk of each house, fifteen copies to the library, sixty copies
shall be disposed of as the executive may direct, and the re-
mainder shall be delivered to the secretary of the commonwealth
to constitute a part of the library fund: provided, however, the
superintendent of public printing shall have authority to increase
the number of fugitive copies of the journals whenever it shall
be necessary to supply the demand.

§278. How bills, joint resolutions, and so forth, printed.—
He shall cause to be printed in octavo form two hundred and fifty
copies of every bill, joint resolution, or other matter ordered to
be printed for the use of the senate or house of delegates, and
intended for temporary use, and in all fugitive work, such as
resolutions, joint resolutions, house or senate bills, making more
than one page, there shall not be allowed on the first page thereof
between the folio line and the heading “a bill,” or ‘‘resolution,”’
or “joint resolution,” a space in excess of one-half inch. And in
all book or pamphlet printing, except bills, there shall not be
allowed thicker leads than six-to-pica. In bills and resolutions
the space between the lines shall not be greater than small pica
slugs; where the title to a “bill,” or “resolution,” or “joint reso-
lution,” is more than one line, the spacing between lines in said
title shall not be greater than six-to-pica leads: provided, how-
ever, the superintendent of public printing shall have authority
to increase the number of copies of bills, and so forth, whenever
it shall become necessary to supply the demand.

§279. Acts of assembly; printing and distribution.—He
shall cause to be printed in octavo form, as soon as approved by
the governor, five thousand five hundred copies of the acts and
joint resolutions of the general assembly, and shall distribute
them as follows: Two copies to each member of the general as-
sembly, and five copies to the clerk of each house, one copy to
each head of department, judge of this State, and the common-
wealth’s attorney; one to each clerk of the corporation courts in
this State, and one to the clerk of the circuit court of each
county and corporation, and five copies to the corporation com-
mission, from time to time, as they are printed; the remainder
he shall have bound in ordinary half binding, with the index and
tables required by law to be printed with the acts and joint reso-
lutions of the general assembly, and as soon as practicable after
the end of each session he shall deliver one copy to each head of
department, and forward by mail or express, or otherwise, five
copies to each member of the general assembly, to every judge
two copies, corporation commission five copies, and one copy to
each mayor, clerk of any court, attorney for the commonwealth,
sheriff, sergeant, treasurer, commissioner of the revenue, justice
of the peace, supervisor, and division superintendent of schools:
one copy to every judge and clerk of any court held in this State
under the laws of the United States, and to each attorney and
marshal in this State holding office under the United States; five
copies to the general library, five copies to the law library, one
copy to the university and to each college in the State, one to the
board of directors of each State hospital; one to the school for
the deaf and blind, one to the Virginia military institute, ten
copies to the clerk of the senate for the use of the senate, fifteen
copies to the clerk of the house of delegates for the use of the
house. The copies remaining after distribution above provided
for he shall deliver to the secretary of the commonwealth to con-
stitute a part of the library fund.

$280. Printing of annual reports; their distribution.—It
shall be the duty of the department chiefs and heads of institu-
tions of the commonwealth to furnish their annual reports to the
officer to whom they are required to be made on or before the
twentieth day of October of each year, who shall forthwith de-
liver them to the superintendent of public printing, whose duty
it shall be to have them printed in accordance with section two
hundred and seventy-three of this chapter and ready for distri-
bution on the first Wednesday in January following.

He shall have printed in octavo form five hundred copies of
each report, three hundred copies of which shall be bound in one
volume, in ordinary half-binding, and distributed as follows:
One copy to each member of the general assembly, one copy to
each institution and head of department, twelve copies to the
library, ten copies to the clerk of the senate for the use of the
senate, and ten copies to the clerk of the house of delegates for
the use of the house, sixty copies shall be disposed of as the
executive may direct, and the remainder shall be delivered to the
secretary of the commonwealth, and constitute a part of the
library fund; the remaining two hundred copies of said reports
shall be bound separately, in ordinary pamphlet binding with
paper covers, and delivered to the various departments making
such reports. A like number of the reports of the corporation
commission, including the reports of railroad companies made
to them, and the report of the superintendent of public instruc-
tion, shall be printed in the same manner, but bound in separate
volumes, in ordinary half-binding, three hundred copies of which
shall be distributed as the other reports, and the remaining two
hundred delivered to the department making the report: pro-
vided, that the report of the secretary of the commonwealth
shall be printed and bound in a separate volume, in ordinary
half-binding, or as the secretary may direct, and delivered to
said secretary. In the printing of the reports provided for in
this section, as in all classes of the State work, the officer pre-
paring the report or other documents shall in all cases be respon-
sible for the matter contained therein.

The department chiefs and heads of institutions shall care-
fully edit all copy for such reports or documents and eliminate
all unnecessary matter and matter that contains no information;
provided, however, that should any department include in its
report any matter which in the opinion of the superintendent of
public printing should not be included in an annual report, he
shall bring the matter to the attention of the Governor who shall
have authority to eliminate such matter should he agree with the
opinion of the superintendent of public printing; and it shall
be the duty of the superintendent of public printing in making
his contracts for the printing of the reports referred to in this
section, to provide that the contractor shall print such additional
copies of the said reports as may be desired by the institutions
or officers making the reports, at such prices as may be agreed
between the superintendent and contractor; the accounts for the
same, when approved by the superintendent, shall be paid by the
department or institution ordering said extra printing.

§281. Reports of the court of appeals; printing and bind-
ing.—When notified by the reporter for the supreme court of ap-
peals that he has sufficient copy to issue a volume of the Virginia
reports, the superintendent of public printing shall advertise for
bids for doing the work, as provided in section two hundred and
seventy-three of this act, and when he contracts for the printing
and binding of current and future volumes of Virginia reports
of the supreme court of appeals, he shall contract for the print-
ing of so many copies of said volume or volumes, as the secretary
of the commonwealth shall designate, not exceeding two thousand
of each volume, and shall contract for the binding of such num-
ber of such volume or volumes as the secretary of the common-
wealth shall designate, and for the delivery of the residue of
such unbound copies of said reports in sheets, boxed, and labeled,
as the said secretary of the commonwealth may direct; and,
from time to time, he shall contract for the binding of such un-
bound volumes by the direction of the secretary of the common-
wealth. ; :

In contracting for the printing and binding of said reports
he shall conform to the provisions of section two hundred and
seventy-three of this chapter in relation to other printing and
binding, except that it shall be expressly stipulated in said con-
tract that no payment for composition, press work, or binding
shall be made until the whole has been completed and accepted.

§282. If printing not done satisfactorily, superintendent
to employ another.—If any officer or department report to the
superintendent any failure in the prompt and satisfactory execu-
tion of the printing, binding, ruling, engraving, or lithographing,
required by said officer or department, and in any case in which
the superintendent is satisfied that the contractor has failed to
comply with the stipulations of his contract, it shall be the duty
of the superintendent to employ some cther person to do the
work, and he shall bring an action upon the bond of the default-
ing contractor for any loss which may be sustained by the State
in consequence of such default as soon as the same can be ascer-
tained.

§283. Report of the superintendent of public printing.—
The superintendent of public printing shall make an annual re-
port to the governor, showing the cost of all printing, binding,
ruling, lithographing, engraving, advertising, postage, drayage,
and expressage done for each department of the government, and
the cost of all paper and stationery used; also the cost of all sta-
tionery and paper purchased during the fiscal year, and the cost
of that remaining on hand at the close of said fiscal year, and of
the aggregate amount expended during the fiscal year on account
of the public printing.

§284. Committee on printing.—The joint standing com-
mittee on printing of the two houses of the general assembly shall
have authority to supervise and give directions in all that relates
to the public printing and binding, and all other subjects em-
braced in this act, and it shall be the duty of the said committee
to examine the books of the office, and investigate the transactions
of the superintendent of public printing, and make a report to
the general assembly at each regular session, and at such other
times as the committee deems proper.

§285. Assistant to superintendent.—The superintendent of
public printing shall have the authority to employ an assistant
at such salary as may be provided by law. The auditor of public
accounts is hereby authorized to issue his warrant monthly on the
treasurer, upon the certificate of the superintendent of public
printing, for the payment of said assistant.

2. The term stationery, as used in this act, shall be construed
to mean such office supplies as carbon and typewriter papers, pens,
pencils, pads, ink, rubber bands, and so forth, but shall not in-
clude machinery or mechanical devices of any kind whatsoever;
all such supplies shall be purchased under contract on competitive
bids as provided in section two hundred and seventy-three of this
act; all accounts for supplies purchased under this section ap-
proved by the superintendent of public printing as correct and
according to contract, shall be certified by him to the auditor of
public accounts who shall pay the account by warrant on the
treasury and charge the same against the appropriation for pub-
lic printing.

3. In order that the provisions of this act may be com-
plied with, and in view of the additional duties imposed, the su-
perintendent of public printing is hereby authorized to employ
a messenger, whenever in his judgment, such employment may
become necessary, at a salary not exceeding one thousand dollars
per annum, payable monthly or semi-monthly, by warrant on the
auditor of public accounts.

4. The provisions of this act applicable to such departments,
officers, boards, or institutions as are not now furnished with
printing, ruling, binding, lithographing, engraving, stationery
and so forth, by the superintendent of public printing shall
not become operative until the first day of October, nineteen
hundred and twelve; provided, however, that the provisions of
this act shall not apply to the printing of the journals of the
house of Burgesses, for the publication of which the library
board shall have the authority to continue such publication the
payment for which is made out of the manuscript fund, nor shall
it apply to the printing of the records of the supreme court of
appeals.

5. Nothing in this act shall be construed as impairing any ex-
isting contracts.

6. Chapter four hundred and twenty-one of the acts of nine-
teen hundred and two, nineteen hundred and three, nineteen hun-
dred and four, extra session (in conflict), and all other acts or
parts of acts in conflict with the provisions of this act are hereby
repealed.