Chap. 226.—An ACT to amend and re-enact title 10, chapter 19, sections 270 to
286, inclusive, as amended by an act approved May 23, 1887.

Approved May 13, 1903.

1. Be it enacted by the general assembly of Virginia, That title ten,
chapter nineteen, sections two hundred and seventy to two hundred and
eighty-six, inclusive, of the Code of Virginia, as amended by an act ap-
proved May twenty-third, eighteen hundred and eighty-seven, be
amended and re-enacted so as to read as follows:

§ 270. There shall be elected every four years, in the manner now
prescribed by law, a superintendent of public printing, who shall have
the supervision and control of the public printing and binding of the
Commonwealth, whose duties shall be as herein prescribed, or as may
be hereafter prescribed by law.

' § 271. His oath—Before entering upon the discharge of his duties
he shall, in addition to the oaths required to be taken by other officers
of the Commonwealth, take an oath that he is a practical printer and is
skilled in and acquainted with the details of the printing business; that
he will not in any manner, directly or indirectly, be interested in the
contracts for the printing, binding, ruling, advertising, lithographing,
and engraving let out by him, nor in any contract for paper or stationery
purchased for the use of the State, and that he will not participate in
the profits arising from the same. If he in any manner, directly or in-
directly, violate the provisions of this section, by being interested in any
such contract, he shall be deemed guilty of malfeasance, and shall be
removed from office by the governor, who shall report the fact to the
next general assembly, which shall deal with the matter in such man-
ner as it may deem proper.

§ 272. What books he shall keep.—He shall keep the following books :
A letter book, in which shall be kept his official correspondence; a record
book, in which he shall enter in brief all accounts allowed by him for
paper, printing, binding, ruling, lithographing, engraving, advertising,
postage, drayage, and exprcssage, and in which he shall record all his
official transactions; an order book, in which he shall enter each order
for printing, binding, ruling, lithographing, and engraving received by
him from any department or officer of the State, with a brief description
of the work, the date at which it was received, when and to which con-
tractor delivered, and the kind and quantity of paper furnished there-
for; a contract book, in which he shall record all contracts and bonds;
receipt books, in which he shall enter all paper delivered to contractors,
and take their reccipts therefor; and a schedule book, exhibiting in
detail the cost of all printing, binding, ruling, advertising, postage,
drayage, expressage, lithographing, and engraving executed for each
department or officer, and the quantity, cost per ream, and value of all
paper used; which books shall at all times be open to the inspection of
the governor, auditor of public accounts, secretary of the Common-
wealth, or of any member of the general assembly.

$273. How contracts for printing awarded: appeal from award.—
He shall, prior to the beginning of each fiseal vear, let out to the low-
est responsible bidder, experience and facilities possessed at the time
of bidding considered, all the printing, binding, ruling, lithographing,
and engraving required by any department of the State and authorized
by law to be done, or required in the execution of any law, and shall
give notice of the time and place of letting the said work, by advertise-
ments published every other day for two weeks, in one newspaper pub-
lished in the city of Richmond, and one or more cities of the State in his
discretion, and shall furnish all bidders, on application, with printed
schedules on which to bid, specifying in detail the items required in the
execution of the said work; which bids shall be opened at the time and
place named in the advertisement in the presence of such bidders as
see fit to attend. He may let out the work to different persons, and in
such lots or portions as he may deem proper. In every case he shall re-
quire the party undertaking to do the work, or any part of it, to enter
into a written contract stating distinctly the terms of the same, em-
bracing the prices to be paid for composition, press-work, folding,
stitching, ruling, binding, and all other items in detail; always providing
in contracts for printing that the printing is to be executed in a close and
compact form, without unnecessary title pages or useless blank pages. And
shall require the person or persons making such contract to eater into a
bond with security, to be approved by the secretary of the Commonwealth,
in a penalty of at least double the amount contracted to be paid for the
work, and conditioned for the faithful performance and: execution of
such contract. All such contracts and bonds shall be recorded in the
contract book kept for that purpose, and the original bond shall be filed
in the office of the secretary of the Commonwealth. Any bidder feeling
himself aggrieved by an award made by the superintendent of public
printing may, during the session of the general assembly, appeal to the
joint committee on printing; or, in vacation, to a board composed: of the
governor, auditor of public accounts, and secretary of the Common-
wealth, which shall hear and determine the matters involved in said ap-
peal, hut notice of such appeal must be given the superintendent of pub-
lic printing within ten days from the date of the award appealed from

§ 274. How contracts for paper awarded ; appeal from award.—He shall
purchase from the lowest responsible bidder, after advertisement as pre-
scribed by law, the paper required for the printing and binding let out
by him, and may purchase the same at such times and in such quantitics
as he may deem proper, and furnish the same to the contractors for print-
ing, binding, and ruling as it may be needed. The accounts for the pur-
chase of paper, certified by him to be correct, shall be presented to the
secretarv of the Commonwealth, who shall certify the same to the auditor
of public accounts, who shall grant a warrant therefor on the treasury.
All contracts in relation to said paper shall be subject to and regulated by
the provisions of the preceding scction in relation to the contracts for
public printing, and all appeals from decisions of the superintendent of
public printing shall be heard and determined as are appeals in relation
to the public printing and binding. :

$275. To supply officers with stationery, and so forth, and publish
proclamations, advertisements, and so forth.—He shall supply the execu-
328 ACTS OF ASSEMBLY.

tive, the auditor of public accounts, the second auditor, treasurer, secretary
of the Commonwealth, attorney-general, register of the land office, and the
corporation commission with letter-heads, note-heads, envelopes, blanks,
blank-books, and such other printing and binding as may be required by
them in their several departments, and the clerks of the senate and house
of delegates with blanks, and shall cause to be published in such news-
papers as may be ordered proclamations and advertisements for the exe-
cutive, treasurer, cither auditor, register of the land office, attorney-gen-
eral, corporation commission, and the clerk of either house of the general
assembly. No printing or binding for the general or law libraries shall
be paid out of the funds appropriated for public printing, except such as
is specially provided for by law. All orders for printing, binding, rul-
ing, lithographing, and engraving required by any department or officer
shall be sent to the superintendent of public printing, who shall enter
the same in the order-book to be kept by section three of this act.

§ 276. Printing and binding done for senate and house.—For all print-
ing and binding, or either, done for or by order of the senate or house of
delegates, an account certified by the superintendent of public printing
to be correct and according to contract, shall, during the sessions of the
general assembly, be presented to the president of the senate or the
speaker of the house, as the case may be, who shall certify the same to the
auditor of public accounts, who shall issue a warrant therefor on the
treasury; and for all other printing, binding, ruling, lithographing, ad-
vertising, engraving, wrapping, mailing, freight, postage. or expressage.
or either ( or done for the senate or house of delegates when the general
assembly is not in session), an account certified by the superintendent of
publie printing to be correct and according to contract shall be presented
to the secretary of the Commonwealth, who shall, if the account is found
to he correct, certify the same to the auditor of public acounts, who shall
issue a warrant therefor on the treasury.

$277. Printing of journals for senate and house; their distribution.
The superintendent of public printing shall superintend the execution of
all printing done by order of the senate or house of delegates. or their re-
spective clerks, and shall cause to be printed in octavo form five hundred
copics cach of the journals of the senate and house of delegates, and a
like number of each doeument ordered: by either house of the genera] as-
sembly, two hundred copies of which shall be distributed, from time to
time as they are printed. to the members of the general assembly. and to
the heads of departments, one to each, and ten to the clerk of each house.
The remaining three hundred copies of the journals and documents. with
an index thereto, shall be bound in ordinary half binding and distributed
by the superintendent of publie printing as follows: One copy to each
moumber of the general assembly and to each head of department. five
copies to the clerk of cach house, and the remainder shall be delivered to
the secretary of the Commonwealth. of which fifteen copies shall be kept
in the library, sixty shall be disposed of as the executive may direct. and
the remainder shall be a part of the library fund.

$278. How bills. joint resolutions, and so forth, printed-—Ve shall
cause to be printed in octavo form two hundred and fifty copies of every
bill, joint resolution, or other matter ordered to be printed for the use of
the senate or house of delegates and intended for temporary use, and in
all fugitive work, such as resolutions, joint resolutions, house or senate
bills making more than one page, there shall not be allowed on the first
page th-:zof, between the folio line and the first line of the enacting
clause. a space in excess of two and a half inches, which shall include the
heading “a bill,” or “resolution,” or “joint resolution,” the title to the
zame. the name of the patron, the report of the committee or committal
thereto, unless the title thereto be in excess of three lines, in which case
the space in excess of two and a half inches shall be no more than is
necessary to contain the additional lines contained in the title; and in all
book or pamphlet printing except bills there shall not be allowed thicker
leads or spaces than five to pica. In bills and resolutions the space be-
tween lines shall not be greater than small pica slugs.

§ 279. Acts of assembly; printing and distribution—He shall cause
to be printed in octavo form, as soon as approved by the governor, five
thotsand five hundred copies of the acta and joint resolutions of the
general assembly, and shall distribute them as follows: Two copies to
each member of the general assembly and five copies to the clerk of each
house ; one copy to each head of department, judge of this State, and the
Commonwealth’s attorney; one to each clerk of the county, corporation,
and hustings courts in this State, and one to the clerk of the circuit court
of each county and corporation, and five copies to the corporation com-
mission, from time to time as they are printed; the remainder he shall
have bound in ordinary half binding, with the index and tables required
by law to be printed with the acts and joint resolutions of the general as-
sembly, and as soon as practicable after the end of each session he shall
deliver one copy to each head of department, and forward, by mail or ex-
press, or otherwise, five copies to each member of the general assembly ; to
every judge two copies, corporation commission five copies, and one copy
to each mayor, clerk of any court, attorney for the Commonwealth,
sheriff, sergeant, treasurer, commissioner of the revenue, justice of the
peace, supervisor, and superintendent of public free schools; one copy to
every judge and clerk of any court held in this State under the laws of
the United States, arid to each attorney and marshal in this State holding
office under the United States; five copies to the general library, and five
copies to the law library; one copy to the university and to each college
in the State; one to the board of directors of each State hospital, one to
the Deaf, Dumb, and Blind Institution; one to the Virginia Military In-
stitute; ten copies to the clerk of the senate for the use of the senate, and
fifteen copies to the clerk of the house of delegates for the use of the
house. The copies remaining after the distribution above provided for
he shall deliver to the secretary of the Commonwealth to constitute a
part of the library fund.

§ 280. Printing of annual reports; their distribution; superintendent’s
responsibility for mechanical execution of State printing.—It shall be the
duty of the department chiefs and heads of institutions of the Common-
wealth to furnish their annual reports to the officer to whom they are re-
quired to be made on or before the twentieth day of October of each year,

4
330 ACTS OF ASSEMBLY.

who shall forthwith deliver them to the superintendent of public printing,
whose duty it shall be to have them printed in accordance with section
four of this chapter and ready for distribution on the first Wednesday
in December.

He shall have printed in octavo form and bound in one volume five
hundred copies of each report, and distribute the same as follows: One
copy to each member of the general assembly, two copies to each insti-
tution and head of department, one copy to the clerk of each court of the
State, twelve copies to the library, ten copies to the clerk of each house
for the use of their respective houses, one copy to the clerk of each cir-
cuit and! corporation court, sixty copies shall be disposed of as the execu-
tive may direct, and the remainder shall constitute a part of the library
fund; a like number of copies of the reports of the corporation com-
mission, including the reports of railroad companies made to them, and
report of the superintendent of public instruction shall be printed in the
same manner, but bound in separate volumes, and distributed as the
other reports. In the printing of the reports provided for in this section,
as in all classes of the State work, the officer preparing the report or other
documents shall in all cases be responsible for the matter therein.

The department chiefs and heads of institutions shall carefully edit all
copy for such reports or documents, and eliminate all unnecessary matter
and matter that contains no information; and it shall be the duty of the
superintendent of public printing, in making his contracts for the print-
ing of the reports referred to in this section, to provide that the contractor
shall print such additional copies of the said reports as may be desired
by the institutions or officers making the reports, at such prices as may
be agreed upon between the superintendent and contractor; the account
for the same, when approved by the superintendent, shall be paid by the
department or institution ordering said extra printing.

The superintendent of public printing shall be held responsible for the
proper mechanical execution of all of the State printing.

§ 281. Reports of the court of appeals.—When the superintendent of
public printing contracts for the printing and binding of current and
future volumes of Virginia reports of the supreme court of appeals, he
shall contract for the printing of so many copies of ‘said volume or
volumes as the secretary of the Commonwealth shall designate, not exceed-
ing two thousand of each volume, and shall contract for the binding of
such number of each volume as the secretary of the Commonwealth shall
designate, and for the delivery of the residue of said unbound copies of
said reports in sheets, boxed and labeled as the said secretary of the Com-
monwealth may direct; and, from time to time, he shall contract for the
binding of such unbound volumes by the direction of the secretary of the
Commonwealth.

In contracting for the printing and binding of said reports he shall con-
form to the provisions of section four of this act in relation to other print-
ing and binding, except that it shall be expressly stipulated in said con-
tract that no payment for composition or press work shall be made until
the whole has been completed and accepted, and that a like condition be
made in regard to the binding.
§ 282. If printing not done satisfactory, superintendent to employ an-
other.—If any officer or department report to the superintendent any
failure in the prompt and satisfactory execution of the printing, binding,
ruling, or lithographing required by said officer or department, and in
any case in which the superintendent is satisfied that the contractor has
failed to comply with the stipulations of his contract, it shall be the duty
of the superintendent to employ some other person to do the work, and
he shall bring an action upon the bond of the defaulting contractor for
any loss which may be sustained: by the State in consequence of such de-
fault as soon as the same can be ascertained.

§ 283. Report of superintendent.—The superintendent of public print-
ing shall make an annual report to the governor, showing the cost of all
printing, binding, ruling, lithographing, engraving, advertising, postage,
drayage, and expressage done for each department of the government, and
the cost of all paper or stationery used ; also, the cost of all paper and sta-
tionery purchased during the fiscal year, and the cost of that remaining
on hand at the close of the said fiscal year, and of the aggregate amount
expended during the fiscal year on account of the public printing.

§ 284. Committee on printing»—The joint standing committee on
printing of the two houses of the general assembly shall have authority to
supervise and give directions in all that relates to the public printing and
binding, and all other subjects embraced in this act, and it shall be the
duty of the said committee to examine the books of the office and investi-
gate the transactions of the superintendent of public printing, and make
a report to the general assembly at each regular session, and at such other.
times as the committee deems proper.

§ 285. Clerk of superintendent.—The superintendent of public print-
ing shall have the authority to employ a clerk at such a salary as may be
provided by law. The auditor of public accounts is hereby authorized to
issue his warrant monthly on the treasurer, upon the certificate of the
superintendent of public printing, for the payment of said clerk.

§ 286. All acts and parts of acts, in so far as they are in conflict with
this act, are hereby repealed.