Chap. 95.—An ACT relating to the Public Printing, and Defining the
Duties of the Superintendent of Public Printing.

Approved February 19, 1873.

1. Be it enacted by the general assembly, That there shall be s
elected every two years, by the joint votes of the two houses ?
of the general assembly, a superintendent of public printing, e
who shall have a general supervision and management of the t
public printing of the commonwealth, and, in addition to the
duties prescribed in this act, shall perform such other duties
as may hereafter be prescribed by law.

2. The superintendent of public printing shall give bond, to
be approved by the governor, in the sum of five thousand dol- ™
lars, conditioned for the faithful discharge of the duties of his.
office.

3. Before entering upon the duties of his office, he shall, in 3
addition to the oaths required by law to be taken by other offi-
cers of the commonwealth, take an oath that he is skilled in
and acquainted with the practical details of the business of
printing; that he will not be in any manner, directly or indi-
rectly, interested in the contracts for the printing, binding,
lithographing and engraving to be let out by him, or in the
contract for the stationery which he shall purchase under the
eighth section of this act, and that he will not participate in
the profits arising from the same.

4. If he be, in any manner, directly or indirectly, interested F
in any contract for printing, binding, lithographing or engrav- ¢
ing let out by him, or participate in the profits arising from the t
same, he shall be deemed guilty of a misdemeanor, and shall
be prosecuted for such offence, and if convicted shall be fined F
not less than five hundred nor more than one thousand dollars, *
and shall be confined in jail not less than six nor more than
twelve months.

5. He shall receive for his services annually the sum of fifteen E
hundred dollars, to be paid monthly, as the salaries of other
officers are paid.

6. He shall keep the followig books: a letter book, im v
which he shall keep his official correspondence; a record book, *
‘which shall exhibit in brief all accounts for stationery, printing,
binding, lithographing and engraving, and a record of all his
official transactions; a contract book, in which he shall enter
all contracts and bonds; and a schedule book, exhibiting in
detail the cost of all printing, binding, lithographing and en-
graving executed for each branch of the general assembly and
each department of the state government; which books shall at

' all times be open to the inspection of the governor, auditor of
public accounts, secretary of the commonwealth, and any mem-
ber of the general assembly.

7. He shall reside in the city of Richmond, and be accessible
whenever his services may be required. He shall contract for
and superintend all the printing, binding, lithographing and
engraving authorized by law to be done for the state or any of
its officers.

8. He shall purchase all the stationery needed for the print-
ing and binding let out by him, and furnish the same to the
printer as it may be needed; the accounts for the purchase of
which, certified by him to be correct, shall be presented by him
to the secretary of the commonwealth, who shall certify the
same to the auditor of public accounts, and the auditor shall
grant a warrant therefor on the treasury.

9. He shall let out, to the lowest responsible bidder (to be

t determined, in case of appeal during the sessions of the general

ijassembly, by the joint committee on public printing, and
during vacation by the governor, secretary of the common-
wealth and treasurer), all the printing, binding, lithographing
and engraving required by the state or any of its officers, by
the senate or house of delegates, or by their respective clerks,.
and authorized by law to be done, or required in the execution
of any law, and he shall supervise the execution of the same.

. He may let out the printing and binding to different persons,
and at such terms and in such lots or portions as he may deem
proper. In every case he shall require the party undertaking
to do the work, or any part of it, to enter into a written con-
tract, stating distinctly the terms of the same, embracing the
prices to be paid for composition, press work, folding, stitching,
binding, and all other items in detail, and always providing in
such contract for printing that the printing is all to be exe-
cuted in a close and compact form, without unnecessary title
pages or useless blank pages. The copy of every such contract
he shall retain in his own possession, and another copy thereof
he shall file with the secretary of the commonwealth. He shall
also take from the person or persons making such contract
bond with security, to be approved by the secretary of he
commonwealth, in the penalty of at least double the amount
contracted to be paid for the work, and conditicned for the.
faithful performance and execution of such contract; which
bond shall also be filed with the secretary of the common-
wealth.

10. He shall supply the executive department, each auditor,
treasurer, the board of public works, the board of education,
the secretary of the commonwealth, and the clerk of each
house of the general assembly, with blanks. And he shall
cause to be published in a public newspaper, or in such other
manner as may be directed, proclamations and advertisements
from the executive, resolutions of the general assembly to be
transmitted to members of congress or other states, notices
from the executive or the clerk of either house of the general
assembly of particular laws, writs of election issued by the
president of the senate or the speaker of the house of delegates,
and any circular or intelligence of any kind which the executive
in his discretion may require to be published; also all adver-
tisements which he may be directed to publish by the treasurer,
either auditor, the register, the attorney-general, the board of
public works, the board of education, or other corporation the
funds and property of which the state is sole owner.

11. For all printing and binding, or either, done for or by
the order of the senate or house of delegates, an account, cer-
tified by the superintendent of public printing to be correct
and according to contract, shall be presented to the president
of the senate or speaker of the house of delegates, as the case
may be, who shall certify the same to the auditor of public
accounts, and the auditor shall grant a warrant therefor on the
treasury.

12. For all other printing, binding, lithographing, engraving,
wrapping, labelling or mailing, or sending by express, or either,
done for the general assembly, or the state, or its officers, an
account, certified by the superintendent of public printing to
be correct and according to contract, shall be presented to the
secretary of the commonwealth, who shall, if found correct,
certify the same to the auditor of public accounts, and the
auditor shall grant a warrant therefor on the treasury.

13. He shall superintend the execution of all printing done
by order of the senate or house of delegates, or their re-
spective clerks; and the clerk of the senate or house, as the
case may be, shall duly report every failure in the proper and
prompt execution of the same to the presiding officer, who shall
not certify the accounts of the printer unless the same have
been well executed and within such time as the same may be
required. And if the said printing is not executed promptly,
and if all journals, bills and calendars, and other matter or-
dered to be printed, are not returned printed within a reason-
able time after they have been received by the superintendent
of public printing, and by him placed in the hands of the
printer (the time required to do such printing to be decided by
the presiding officer), the superintendent of public printing
shall forthwith engage such other person or persons to print
the same, or any portion thereof, during the residue of the
session, as he may think fit: provided, he shall not pay him or
them more than the usual rates for such printing.

14. He shall cause to be printed seven hundred and fifty
copies of each public document which may be directed to be
printed by the general assembly, or the house of delegates, or
the senate, three hundred and seventy-five copies of which
shall be distributed to the members thereof, to the executive,
the attorney-general, the auditor of public accounts, second
auditor, treasurer, secretary of the commonwealth, adjutant-
general, secretary of the board of public works, register of the
land office, superintendent of public instruction, and the super-
intendent of the penitentiary, and to each newspaper published
in the state, and to such others as either house may authorize
by its rules. The remaining portion shall be preserved for
binding; and so many copies of any bill as the senate or house
may order to be printed. .

15. He shall cause to be printed, in octavo form, five hun-
dred copies each of the journals of the senate and house of
delegates, as they are furnished by the clerks respectively; of
which number two hundred copies shall be distributed, from
time to time, amongst the members of the respective houses.
The remaining three hundred copies, with an index thereto, shall
be bound in boards, and shall be distributed by the superin-
tendent of public printing as follows: one copy of each journal
to each member of the general assembly, and to such persons
as either house may direct, the executive, attorney-general, the
auditor of public accounts, second auditor, treasurer, secretary
of the commonwealth, adjutant-general, secretary of the board
of public works, register of the land office, superintendent of
public instruction, superintendent of the penitentiary, five
copies to the clerk of each house, and the remainder to the
state librarian, of which fifteen copies shall be kept in the
library, sixty shall be disposed of as the executive may direct,
and the balance shall be a part of the library fund.

16. He shall cause to be printed, at the end of each session
of the general assembly, three hundred copies of the index
prepared by the clerks of the respective houses to the journals,
and three hundred and seventy-five copies of the index to the
documents printed during the session, and have them bound
up with the journals and documents respectively—the journals
in different volumes from the documents, unless otherwise
ordered by the clerks of the respective houses. The copies so
bound shall be. distributed by him as provided in the preceding
section. :

17. He shall cause to be printed, as soon as practicable,
eight thousand copies of the acts and joint resolutions of the
general assembly, and shall distribute them as follows: five
copies to each member of the general assembly and to the
clerk of each house, from time to time as they are printed; ten
unbound copies he shall forward to each senator and delegate
by mail or express, and deliver to the clerk of each house at
the seat of government the same number of copies as soon as
practicable after the adjournment of the session; one unbound
copy to the executive, attorney-general, to the auditor of public
accounts, the second auditor, treasurer, secretary of the com-
monwealth, adjutant-general, register of the land office, super-
intendent of public instruction, and the superintendent of the
penitentiary ; one copy each to the judges of the court of ap-
peals, circuit, hustings and county courts of the commonwealth ;
to each township clerk, for the use of the township board ; to
each supervisor of every county in the commonwealth, and to
each county treasurer. And as soon as practicable after the
end of each session, he shall forward, by mail or express, one
half-bound copy to each member of the general assembly, the
governor, the attorney-general, secretary of the commonwealth,
the auditor of public accounts, the second auditor, the trea-
surer, register of the land office, adjutant-general, superin-
tendent of public instruction, secretary of the board of public
works, and superintendent of the penitentiary ; to every judge,
justice of the peace, mayor, and clerk of any court of this state ; to
every attorney for the commonwealth, and to every sheriff and
sergeant of a county or corporation therein; one copy to every
judge and clerk of any court held in this state under the laws
of the United States, and to each attorney and marshal in this
state holding office under the United States; five copies for the
general library, and five copies to the law library; one copy to
the university, one to each college within the state, one to the
board of directors of each of the lunatic asylums, one to the
deaf and dumb and blind institution, one to the Virginia mili-
tary institute, and ten copies to the clerk of the senate for
the use of the senate, and fifteen copies to the clerk of the house
of delegates for the use of the house. And he shall deliver to
the secretary of the commonwealth the copies remaining on
hand after the distribution above provided for, with tables
and index complete, printed and bound as required by law.

18. As soon as the annual reports of boards, institutions
and officers of the commonwealth shall be received, they shall
be delivered by the officer or board to whom they are required
to be made, at once, to the superintendent of public printing,
whose duty it shall be to have the same printed and bound
together, six hundred copies, in octavo form, of which three
hundred unbound copies shall be distributed by him amongst
the members of the general assembly, the clerk of each house,
the executive, attorney-general, the two auditors, treasurer,
secretary of the commonwealth, adjutant-general, register of
the land office, superintendent of public instruction, and the
superintendent of the penitentiary, and to such others as either
house may authorize by its rules; and three hundred copies
bound in boards, five copies of which shall be furnished by
him to such board, institution or officer, twelve copies for the
library, ten copies to the clerk of each' house for the use of
their respective houses, and sixty copies shall be disposed of
as the executive may direct, and the rest shall be a part of the
library fund. The reports of the board of public works and
internal improvement companies shall be bound in a separate
volume from the reports above provided for; but the same
number of copies and the same manner of distribution shall
be adhered to as concerns boards, institutions and officers’ re-
ports provided for in this section. And if the said superin-
tendent of public printing shall fail to comply with the require-
ments of this section within the first month of the session of
the general assembly next ensuing, the speaker of the house
of delegates shall report the fact to the auditor of public ac-
counts, who shall deduct from his salary next due the amount
of two hundred and fifty dollars, as a forfeiture for his said
neglect: provided, the said documents shall have™ been deliv-
ered to the said superintendent of public printing“within five
days after the fifteenth day of October. :

19. The superintendent of public printing is hereby author-
ized to employ a porter at a salary not exceeding thirty dollars
per month. The auditor of public accounts is hereby author-
ized and required to issue his warrant, monthly, on the trea-
surer, upon the certificate of the superintendent of public
printing, for the pay of the said porter.

20. The superintendent of public printing shall furnish an
annual report to the general assembly, setting forth the cost
of all stationery purchased by him during the fiscal year, to-
gether with the quantity and cost of that remaining on hand;
also, the cost of all printing, binding, lithographing and en-
graving. He shall also report, in detail, the amount of cost
for printing, and such other expenses connected therewith, as
required and done by him for the senate, house of delegates,
and for each department of the state government.

21. There shall be a joint standing committee of the gene-
ral assembly (two to be appointed by the senate and three by
the house), whose duty it shall be to make investigations into
the transactions of the superintendent of public printing, and
who shall have authority to supervise and give directions in
all that relates to the public printing, and all other subjects
embraced in this act. They shall, at their option, make report
to the general assembly of any matter by them deemed perti-
nent.

22. All acts and parts of acts inconsistent herewith are
hereby repealed.

23. This act shall be in force from its passage.