Chap. 376.—An ACT to amend and re-enact sections 381, as amended, 386, 388,
389, 390, 393 and 394 of the Code of Virginia relating to public printing so as
to prescribe the powers and duties of the Director of the Division of Purchase
and Printing and the Director of the Division of the Budget with reference
thereto, and to amend the Code of Virginia by adding thereto a new section
numbered 393-a, providing for the editing and printing of reports and pub-
lications of departments, officers, boards, commissions and other agencies of
the Commonwealth; and to repeal section 280 of the Code of Virginia of 1887,
as heretofore amended, relating to the printing and distribution of annual
reports. [H B 485]

Approved March 28, 1936

1. Be it enacted by the General Assembly of Virginia, That sec-
tions three hundred and eighty-one, as amended, three hundred and
eighty-six, three hundred and eighty-eight, three hundred and eighty-
nine, three hundred and ninety, three hundred and ninety-three and
three hundred and ninety-four of the Code of Virginia be amended
and re-enacted, and that the Code of Virginia be amended by adding
thereto a new section numbered three hundred and ninety-three-a, so
that the said amended sections and the said new section shall read
as follows:

Section 381. The Director of the Division of Purchase and Print-
ing shall maintain such system of accounting as shall be devised and
installed by the Auditor of Public Accounts.

In connection with sales of Acts of Assembly or any other State
documents, a record shall be kept showing date of purchase, name
of purchaser, documents purchased, and amount received; and in each
instance a receipt shall be given to the purchaser and the purchase
price shall be received before delivery of any volume or volumes.

The Director of the Division of Purchase and Printing shall be
required to establish and maintain such records as to show at all times
the number of Virginia Reports, Acts of Assembly, and other docu-
ments, in his custody; and he shall be required to report to the
Director of the Division of the Budget within thirty days after the
close of each fiscal year the number of volumes of each class in
his custody.

Section 386. The Director of the Division of Purchase and Print-
ing shall superintend the execution of all printing done by order of
the Senate or the House of Delegates, or their respective clerks, and
within ninety days after the close of each session of the General
Assembly he shall, upon requisition furnished him by the Director of
the Division of the Budget, cause to be printed and bound the journals
for the Senate and the House of Delegates, with an index thereto,
in sufficient quantity to make the following distribution: One copy
to the Governor, five copies to each of the clerks of the Senate and
the House, ten copies to the State Library, one copy to each educa-
tional institution in this State which maintains a library, one copy to
each public library, one copy to the President of the Senate and one
copy to the Speaker of the House, one copy to the Division of
Statutory Research and Drafting, and one copy to each member of the
Senate and the House of Delegates. The number of copies to be
printed and the quality of binding shall be designated by the Director
of the Division of the Budget.

Section 388. The Director of the Division of Purchase and Printing
shall, upon requisition furnished him by the Director of the Division
of the Budget, cause to be printed and bound the acts and joint resolu-
tions of the General Assembly, with index and tables required by law
to be printed with the acts, and as soon as practicable after the close
of each session of the General Assembly he shall deliver: One copy
to the Governor, one copy to each head of department, ten copies for
the use of the Division of Statutory Research and Drafting plus the
number required for exchange with other states; and forward by
mail, express, or otherwise, five copies to each member of the General
Assembly, two copies to every judge, five copies to the Corporation
Commission, one copy to each mayor, clerk of any court, attorney for
the Commonwealth, sheriff, sergeant, treasurer, commissioner of the
revenue, justice having trial jurisdiction, board of supervisors, and
school board; one copy to the reporter of the Supreme Court of
Appeals, one copy to each educational institution in this State that
maintains a library and to each public library; one copy to every
judge and clerk of any court held in this State under the laws of the
United States and to each attorney and marshal in this State holding
office under the United States; five copies to the State Library; five
copies to the Law Library; one copy to the University and to each
college in this State; one copy to the board of directors of each
State hospital; one copy to the School for the Deaf and Blind; one
copy to Virginia Military Institute; one copy to the Virginia Poly-
technic Institute; ten copies to the clerk of the Senate for the use of
the Senate; and fifteen copies to the clerk of the House of Delegates
for the use of the House. The number of copies to be bound and the
quality of binding shall be designated by the Director of the Division
of the Budget and in requisitioning the number to be printed and
bound the Director of the Division of the Budget shall have printed
and bound not more than a quantity sufficient to satisfy the distribu-
tion set forth above and a reasonable surplus to meet the demand for
acts by individuals and others within the next twelve months after
the acts have been printed.

Section 389. The Director of the Division of Purchase and
Printing shall furnish to such persons, firms, or corporations as may
apply therefor and pay the fees and costs prescribed in section three
hundred and ninety of the Code of Virginia copies of each bill printed
for the House of Delegates and the Senate, the calendar of each
house, and all joint resolutions, not exceeding one copy to any one
person, firm, or corporation.

Section 390. For the services rendered under section three hundred
and eighty-nine of the Code of Virginia the Director of the Division
of Purchase and Printing shall charge and collect in advance a fee of
fifteen dollars for each session of the General Assembly from each
person, firm, or corporation applying therefor; and, also, an amount
necessary to cover the cost of mailing, if to be sent by mail.

Section 393. It shall be the duty of the department chiefs and
heads of institutions of the Commonwealth to furnish their annual
reports to the officer to whom they are required to be made on or
before the twentieth day of October of each year. Such reports, after
being approved by the Director of the Division of the Budget as
hereinafter set forth, shall be printed in accordance with section three
hundred and eighty-two of this chapter and ready for distribution
on the first Wednesday in January following. The Director of the
Division of Purchase and Printing shall have printed in octavo form
in one volume such number of copies of each report as shall be re-
quired for distribution hereunder, and the said volume shall be dis-
tributed as follows: One copy to the Governor, one copy to the Presi-
dent of the Senate, one copy to each member of the General Assembly,
one copy to each institution and head of department, two copies to-
gether with such additional copies as may be necessary for exchange
purposes to the State Library, five copies to the Clerk of the Senate
for the use of the Senate, and five copies to the Clerk of the House
of Delegates for the use of the House. In addition thereto two
hundred copies of each of said reports shall be printed and bound
separately, in ordinary pamphlet binding with paper covers, and de-
livered to the various departments making such reports. A sufficient
number of the reports of the Corporation Commission, including the
reports of railroad companies made to them, and the report of the
Superintendent of Public Instruction, shall be printed in the same
manner, but bound in separate volumes, and distributed as the other
reports, and in addition thereto two hundred copies shall be printed
and delivered to the department making the report; provided that
the report of the Secretary of the Commonwealth shall be printed
and bound in a separate volume and delivered to said Secretary. In
the printing of the reports provided for in this section, as in all classes
of the State work, the officer preparing the report or other docu-
ments shall in all cases be responsible for the matter contained therein.

It shall be the duty of the Director of the Division of Purchase
and Printing in making his contract for the printing of the reports
referred to in this section, to provide that the contractor shall print
such additional copies of the said reports as may be desired by the
institutions or officers making the reports, at such price as may be
agreed between the Director and contractor; the accounts for the
same, when approved by the Director, shall be paid by the depart-
ment or institution ordering said extra printing.

Section 393-a. The Director of the Division of the Budget shall
have power and it shall be his duty to requisition the number of and
designate the quality and manner of binding of, thoroughly edit and
reduce to concise and readable form, every annual, biennial, or other
report or publication of any kind proposed by any State department,
officer, board, commission or other agency, to be printed out of public
funds; and it shall be unlawful for any such report or publication to
be printed unless and until it shall have been submitted to such
director and such editing shall have been done as herein required,
and a certificate thereof, signed by such director, attached to the
report or other publication; provided, however, that should such
director eliminate any matter from any such proposed report or
publication without the consent of the State agency submitting the
same, he shall promptly notify the said agency, in such form as
clearly to identify the matter eliminated, of the action taken by said
director. The said agency upon giving notice in writing to said
director may thereupon appeal from said director’s decision to the
Governor, under such regulations as the Governor may prescribe,
who shall have the authority upon such appeal to order the reinstate-
ment in said proposed report or publication of any such material
eliminated therefrom by said director, and all matter so eliminated
without the consent of the State agency submitting it shall be pre-
served in the office of the Governor and kept open to public inspec-
tion. And provided further that the provisions hereof with reference
to editing shall not apply to opinions, orders, notices, process, or
evidence ordered printed by any judicial or quasijudicial officer, court,
or commission, or to any brief or argument to be filed in any judicial
or quasijudicial proceeding, or to assessments or forms for assess-
ments of any agency of the government charged with the assessment
of property or taxes.

Section 394. When notified by the reporter for the Supreme
Court of Appeals that he has sufficient copy to issue a volume of the
Virginia Reports, or a substantial part thereof, the Director of the
Division of Purchase and Printing shall advertise for bids for doing
the work of the entire volume in such installments as he may require,
as provided in section three hundred and eighty-two, and when he
contracts for the printing and binding of current and future volumes
of Virginia Reports of the Supreme Court of Appeals, he shall con-
tract for the printing and binding of so many copies of said volume
or volumes as the Director of the Division of the Budget shall desig-
nate, not exceeding two thousand of each volume.

In contracting for the printing and binding of said reports he
shall conform to the provisions of section three hundred and eighty-
two in relation to other printing and binding.

2. Be it further enacted by the General Assembly of Virginia,
That section two hundred and eighty of the Code of Virginia of
eighteen hundred and eighty-seven, as heretofore amended, be, and
the same is hereby, repealed.